Jobs for People with MS: National MS Society

Description

We are looking for a meticulous and diligent Administrative Assistant to join our team in the Transport industry based in Morristown, New Jersey. As an Administrative Assistant, your role will encompass a variety of tasks including reception duties, administrative support, and maintaining a well-organized and efficient office environment. This role offers a contract to permanent employment opportunity.

Responsibilities:

• Support the Executive Assistant

• Coordinate and monitor overall administrative functions; serves as the go-to for office inquiries.

• Reception duties to include but are not limited to assisting the visitors, greeting guests in a professional manner and managing visitor badges

• Received, sort, screens mail & packages, distributes them to the appropriate dept., assisting outgoing courier packages including creating the shipping labels and drop off the packages.

• Responsible for tracking/ordering/distributing office supply inventory (kitchen, office and H& S supplies etc.) and maintain the kitchen and common area clean and organized.

• Maintains safe and clean office environment by following the procedures, rules, and regulations.

• Primary point of contact for vendor services in the office, create work order with the building and follow through for completion. Upkeep and maintain the most updated list of vendors.

• Maintains documentation such as employee extension list/building information guide/office manuals etc.

• Assist Executives on Concur expenses, entering business cards into their contact, reserve/set up/clean up the meeting room and any other office admin projects as assigned.

• Provide support to Sr. EA on researching catering options, placing order, receive, set up and clean up in the office

• Assist the office in data entry, filing, and miscellaneous job-related duties as assigned.

• Assist IT in troubleshooting, testing equipment and any other support when needed.

  Requirements

• Proficiency in data entry tasks with high level of accuracy

• Experience with email correspondence, demonstrating strong written communication skills

• Expertise in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word

• Experience in scheduling appointments, managing calendars and coordinating meetings

• Understanding of the transport industry is a plus

• Ability to multitask and prioritize tasks in a fast-paced environment

• Strong organizational skills and attention to detail.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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