Jobs for People with MS: National MS Society

System One is seeking an efficient and organized Administrative Coordinator to join our team for a long-term contract position located in Monticello, MN.

Administrative Coordinator Responsibilities:

• Prepare and distribute paperwork packages for upcoming work, including work instructions, procedures, and qualifications for team members. Ensure all necessary documents are printed and organized for efficient workflow.

• Assist in scheduling tasks and appointments using Outlook. Manage scheduling conflicts and adjustments as needed to optimize productivity.

• Enter and organize expenses, including receipts and expense reports, to maintain accurate financial records.

• Handle various administrative tasks, such as filing, scanning, and email correspondence. Provide support to the team as needed to ensure smooth operations.

• Attend daily meetings with team supervisors/managers to understand daily tasks and provide assistance as required. Collaborate with existing administrative staff and interact with personnel from electrical and mechanical maintenance groups.

• Receive signed paperwork from maintenance personnel, ensure completeness, and submit for peer review. Scan and file paperwork into the system for record-keeping purposes.

• Be prepared to assist new managers/supervisors with ad hoc tasks and provide support to team members with changing priorities and requests.

  Administrative Coordinator Qualifications:

• 1-2 years of experience in general administrative roles (receptionist, coordinator, etc.).

• Proficiency in Microsoft Office suite.

• Sociable and engaging personality with strong interpersonal skills.

• Ability to adapt to changing priorities and manage multiple tasks effectively.

• Well-organized with experience in filing and scanning documents.

• Experience supporting small to larger teams, preferably in a manufacturing or similar environment.

• Familiarity with SAP work management is a plus, but not required.

  Project Location: Monticello, MN 55362

  Contract Duration: 12-months

  Pay Rate: $22.50 / HR

  #M1

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.