Jobs for People with MS: National MS Society

Apply for Job Job ID361456 LocationTwin Cities Job FamilyAdministration-General Full/Part TimeFull-Time Regular/TemporaryRegular Job Code9341M1 Employee ClassAcad Prof and Admin Add to Favorite Jobs Email this Job About the Job Position Overview A full-time (100% FTE) Department Administrator is open at School of Kinesiology (SoK). The Department Administrator has primary responsibility for the strategic planning and implementation of administrative (day-to-day) operations (Finance, Human Resources, Facilities, Communications, etc.) for the SoK. This position reports to the SoK Director and provides strategic support by working to align the budget, human resources, curriculum management, department data systems, facilities, technology, and operations with the department's strategic goals. The Department Administrator works with college partners including Human Resources and Finance to ensure compliance with department, college, and University policies and procedures. This position works closely with department leadership and requires profound knowledge and understanding of University policies, practices and processes, as well as sound judgment and decision-making skills. The Department Administrator is responsible for establishing and maintaining effective relationships with department faculty, staff, students, and other key constituents across the college and University ensures outstanding customer service by motivating and leading operational support staff. The University of Minnesota encourages a healthy work life balance for employees. CEHD is committed to an excellent employee experience, offering a flexible work environment that meets the needs of students, staff, faculty, and the communities we serve. Flexible work arrangements may include flexibility in schedule and/or work location. Please note that 100% remote work requires approval prior to offer. JOB RESPONSIBILITIES Strategic and Operational Management (30%) Collaborate with the SOK Department Director in the strategic planning process to execute current goals and determine future priorities to better serve SOK and its constituents. Support the development of new initiatives and realignment of existing programs through oversight and management of processes and systems. Direct projects in the department. Anticipate, plan and implement the daily and strategic administrative operations of the department. Investigate and resolve complex administrative problems using creative and compliant solutions. Oversee the collection, maintenance, and formatting of data regarding courses, programs, department process results, staff productivity, and resource efficiency for use in trend analysis and decision making. Serve as key administrative liaison by representing Sok and collaborating with CEHD and University personnel. Serve on and provide guidance to the SoK Departmental Leadership Team. Serve as subject matter expert on best practices to strengthen SoK operations. Manage daily administrative operations by providing leadership to administrative staff by fostering a professional, diverse, inclusive and equitable team-oriented working environment. Engage in SoK department specific policy development and implementation consistent with College and University policies. Oversee and manage the development of new initiatives and realignment of existing policies, processes, and systems. Modify SoK practices and procedures to improve efficiency and quality. Ensure quality customer service to students, faculty, staff, and other constituents from a variety of identities in person, and via phone, zoom, and e-mail interactions. Human Resource (HR) Management (25%) Ensure alignment with and adherence to University and CEHD Human Resource (HR) policies and practices for University employee groups including Faculty, Academic Professional & Administrative (P&A), Civil Service, Union-represented Staff, Graduate Assistant, and Student. Serve as a resource for employees and managers in the depa tment on HR questions. Partner with CEHD HR and escalate complaints and concerns, as appropriate. Partner with HR to implement University HR initiatives. Ensure that all HR processes and documentation are completed for SoK by established deadlines. Advise SoK Department Director on staffing needs and partner with CEHD HR to conduct workforce planning and analysis. Oversee development, implementation, and delivery of new employee orientations within SoK. Oversee the processing of Faculty, P&A, Civil Service, Union-represented staff, Graduate Assistant, and Student hiring and appointment changes. Provide recruiting consultation and budgetary analysis for new hires. Plan and execute the promotion and tenure process for SoK by assigning roles and creating timelines. Administer the secure maintenance of department personnel files and the updating of department information and data systems. Financial Planning, Management, and Reporting (25%) Develop, implement, and maintain sound financial policies, procedures and practices in compliance with University policies and procedures for sponsored and non-sponsored funding. Create and manage the annual SoK budget in partnership with the CEHD Financial Services Office. Analyze budgets and purchasing trends to ensure good stewardship of SoK's funds. Direct the department's finance and accounting services (including grants administration, endowment utilization, and financial reporting), in addition to long-range fiscal planning through analyzing, measuring, and interpreting institutional data and information. Facilitate the coordination of grants and research support services (pre- and post-award). Monitor donations and other funds deposited into University foundation accounts. Direct the initiation and processing of student fellowship/scholarship awards and payments. Approve financial documents, purchase orders, contracts for professional services, and invoice payments. Staff Supervision (15%) Design and implement staffing plans to effectively allocate resources to deliver mission critical and value-added services to internal customers. Hire, develop, and evaluate performance for 4 full time administrative staff. Determine and align work plans and goals. Develop and implement performance management plans and actions in consultation with CEHD HR. Ensure ongoing performance management including regular 1:1 meetings, goal setting, professional development, and annual performance evaluations. Work collaboratively with staff when reviewing Employee Engagement Survey results to make necessary changes to nurture a positive and professional working environment within the department. Serve as backup for vacations or absences of direct reports. Facilities and Equipment Management (5%) Assess and recommend department's space utilization, facility and service needs, identify strategies for meeting them. Oversee the management of the department's physical facilities, information services, and building services, working with the CEHD Director of Facilities & Space Planning. Direct development and maintenance of facility renovation plans (i.e. assignments,... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.