Jobs for People with MS: National MS Society

Job ID361054 LocationAll Other -See Job Description Job FamilyAdministration-General Full/Part TimeFull-Time Regular/TemporaryRegular Job Code8208A1 Employee ClassCivil Service About the Job This position provides leadership for departmental operations at the Southern Research and Outreach Center (SROC), working directly with the Director of Operations, faculty, graduate students, support staff, other administrators, finance team members, outside agencies, and external stakeholders. This position manages the operations, facilities, and office services and provides support services for faculty and staff. This position demonstrates discretion relative to confidentiality and ethical behavior in the conduct of all position responsibilities. This is a 100% in person position located at the Southern Research and Outreach Center in Waseca, MN Job Duties and Responsibilities Employment and Personnel Management 45% Human Resource functions in implementing human resource information in PeopleSoft, including hires, salary changes, terminations, and retirements for faculty, P&A, civil services, and bargaining unit employees, students, and temporary/casual employees. Request and maintains position management for the department. Manage all pre and posting hiring activities such as advertising for positions, position management, and onboarding employees, and ensure training is provided. Responsible for on-boarding new department employees including I-9 and other work eligibility requirements, coordinates of orientation and develops onboarding processes and resources. Prepares required VISA documentation in collaboration with UMN's International Student and Scholar Services. Initiate and process stability and step payments for bargaining unit staff. Responsible for Worker's Compensation forms and monitoring process. Initiate online FMLA reporting and documentation. Implement comprehensive equity and diversity (DEI) training for SROC personnel. Initiate awards and recognition for employees. Oversee project accounting to ensure appropriate cost shares are entered into individual records and files. Administrator for Performance Appraisal Tool (PAT). Primary AD contact to attend monthly meetings and convey relevant details to Director of Operations and supervisors. Analyze SROC policies, ensure compliance in collaboration with collegiate policies, and provide periodic ways for improvement. Local HR responsibilities e.g., hiring, appointment updates, payroll, performance evaluations, reclassifications, pay increases, augmentation, and FMLA, etc. Departmental Operations 35% Represent SROC and serve as liaison between Director of Operations and public, commodity groups, colleagues, and staff via visits, phone, and e-mail. Foster a welcoming and inclusive environment that encourages engagement of people of all backgrounds. Assist SROC, ROC and CFANS leadership with special projects at the discretion of the SROC director of operations. Manage SROC and CFANS outreach program development and support, extension program support, and coordination of facility use by SROC, CFANS, and the public. Facilitate meetings such as advisory meetings, staff and faculty meetings, and other events. In collaboration with Facilities Manager observe facility and SROC grounds address improvement and problem areas. In the absence of the Director respond to immediate needs, act where appropriate and escalate issues as necessary. Responsible for logistical arrangements for the Center's special events and field schools. Manage and maintain SROC's website. Monitor web traffic, analyze and track statistics to ensure fulfillment of SROC web audience. Program and manage updates to Lucent Technology phone system. Serve as first level IT support and troubleshoot. Supervise and coordinate contracted cleaning services. Communicate and oversee cleaning for SROC buildings. Manage safety program, attend quarterly meetings, track annual completion, schedule outside vendors for CPR and fir t aid training. Fiscal Management 20% Manage budget for all SROC outreach events, provides overview and quarterly reports to the UMW/SSA Alumni Association for State appropriated and Foundation funds. Assist SROC finance and accounting staff to maintain the required separation of duties. Work with the accountant on budgetary items. Provide salaries and anticipated increase for new fiscal year. Analyze best cost alternatives and fulfill purchases of supplies and services for SROC. Qualifications Required Qualifications: BA/BS or a combination of related education and work experience to equal four years; applies knowledge and skill to a recurring task or activity with emphasis typically on precision and timeliness of execution Proven effective, appropriate, and welcoming communication skills on multiple levels including, person-to-person, on the phone, via email and presentations to groups Demonstrated commitment to inclusive practices and equity Ability to work collaboratively with others to address and resolve problems Proven ability to multitask, prioritize and manage competing assignments/projects Experience with Microsoft Office suite Preferred Qualifications: BA/BS and 2 years' administrative experience in hospitality, finance and/or human resources or a combination of related education and work experience to equal 6 years Ability to work in a changing environment remaining positive, proactive, resourceful, and efficient Basic knowledge or familiarity of concepts related to agricultural science Experience working with PeopleSoft or other HR systems About the Department The Southern Research and Outreach Center (SROC) is located at 35838 120th Street in Waseca, MN. SROC is committed to contributing to sustained social and economic development, the wise use of natural resources, and an enhanced quality of life in communities across Minnesota, the nation and the world, through integrity, visionary leadership, and high quality scientific research, education and outreach. Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost with free or reduced rates in the Twin Cities metro area Please visit the for more information regarding benefits. How To Apply Applications must be submitted online. To be considered for this... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.