Jobs for People with MS: National MS Society

JOB REQUIREMENTS: JOB ID: 21580 Department Financial Assistant School of Management Full Time; Annual; 100% The College of Science, Technology, Engineering, Mathematics, and Management invites qualified candidates to apply for the School of Management Department Financial Assistant. The primary responsibilities of this position include but are not limited to: provide financial assistance to the assigned department chairs and the School of Management Director; act as financial office manager for the school/departments; purchase services, supplies and equipment; reconcile funding strings; complete financial reporting and projections; provide financial guidance and training to faculty/staff on policy and procedure; manage student employee payroll; and other related duties. Official UW Title (Code) / Job Description: Department Assistant (AD085) RESPONSIBILITIES Include but are not limited to: *Initiate and assist with purchases either by procurement card, purchase requisition (catalog and non-catalog purchases), direct payment, payment to individual, etc. following purchasing policies and procedures. *Monitor purchases, verify receipt and payment. Track purchasing card activity and provide backup detail to the purchasing office as required. *Monitor and reconcile financials as required. *Compile quantitative and financial data for school director, department chairs and others to assist with budget and forecasting process. *Process, monitor, and reconcile limited term employee and student payrolls. *Prepare budget/accounting forms (budget, expenditure, revenue, and payroll transfers; deposits, etc.) to maintain accurate financial records *Assist principal investigators on awards/grants to execute budget line items, including student payroll, supply, and capital purchases, etc. Provide supporting documentation to college accountant and Post Award office as needed. *Collaborate with department assistants, lab support staff, and other college staff as needed. *Train new faculty and staff on budget, travel, purchasing, special course fee requests, access to learning requests, and other procedures. APPLICATION INSTRUCTIONS Complete applications received by end of day, Wednesday, February 12, 2025, are ensured full consideration. Applications submitted after February 12th may be reviewed at the discretion of the search committee or until position is filled. To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs Required application materials: 1.Cover letter (no page limit) 2.Resume (no page limit) All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. Applicants must complete all required fields and attach all required documents prior to submitting the online application. It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual\'s disability. For questions regarding this position or recruitment, please contact: Search Chair: Renee Surdick Email: surdickr@uwstout.edu If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact: Search Coordinator: Jade Roinila Email: roinilaj@uwstout.edu o For additional details and to apply, visit the following website and search for Job ID 21580: www.careers.wisconsin.edu ***** OTHER EXPERIENCE AND QUALIFICATIONS: Minimum / Required *High school diploma or equivalent. *Professional financial management experience. *Excellent verbal and wr tten communication skills. *Excellent judgment including sensitivity to personal and confidential information. *Exceptional interpersonal and customer service skills *Intermediate to advanced skills in Microsoft Office (Excel, Word, Outlook, etc.) or equivalent. *Good work habits, such as attendance, punctuality, accountability, thoroughness, and resourcefulness. *Strong ability to pay attention to detail. *Work independently and as part of a team environment and on collaborative efforts. *Adaptability to function in a dynamic environment of changing procedures, policies, and software. Highly Desired/Preferred *Work experience in higher education or state/ local government entities. *Experience with Workday or other cloud-based software platforms. *Associate\'s degree (or higher) in finance, accounting, business or related fields. ***** APPLICATION INSTRUCTIONS: Apply Online: www.careers.wisconsin.edu