Jobs for People with MS: National MS Society

Human Resources Assistant - Records Digitization Project

Job ID

6331

Location

SLAC - Menlo Park, CA

Full-Time

Temporary

SLAC Job Postings

Position Overview

SLAC Human Resources is seeking a Human Resources Administrator to assist with the Records & Transaction project to digitalize the lab¿s personnel records.

Note: This is a 1-year fixed term position with the possibility of extension or conversion to a regular- continuing position. Assignment duration is contingent upon project needs and funding.

Your specific responsibilities include:

Records Administration

• Organize and maintain personnel records and prepare them for digital scanning.

• Scan physical documents to produce digital copies for retention of the employee personnel records.

• Verify completeness and accuracy of documents to ensure they meet regulatory and company guidelines.

• Organize and maintain physical and electronic filing systems for easy retrieval and reference.

• Compile and maintain confidential employee files.

• Performing scanning of documents, quality control of files using document scanning equipment

To be successful in this position you will bring:

• Associate degree and two years of relevant experience, or a combination of education and relevant experience.

• Strong attention to detail and accuracy.

• Strategic and critical thinking skills are a must.

• Ability to work independently and without close supervision.

• Ability to learn and apply general human resources policies using problem solving skills.

• Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.

• Ability to consistently follow through with projects and assignments and meet deadlines.

• Excellent oral and written communication skills.

• Strong and effective interpersonal and customer service skills.

• Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint). Familiarity with human resource management systems, such as PeopleSoft and time/leave systems. Experience using email and internet.

SLAC employee competencies:

• Effective Decisions: Uses job knowledge and solid judgment to make quality decisions in a timely manner.

• Self-Development: Pursues a variety of venues and opportunities to continue learning and developing.

• Dependability: Can be counted on to deliver results with a sense of personal responsibility for expected outcomes.

• Initiative: Pursues work and interactions proactively with optimism, positive energy, and motivation to move things forward.

• Adaptability: Flexes as needed when change occurs, maintains an open outlook while adjusting and accommodating changes.

• Communication: Ensures effective information flow to various audiences and creates and delivers clear, appropriate written, spoken, presented messages

• Relationships: Builds relationships to foster trust, collaboration, and a positive climate to achieve.

Physical requirements and working conditions:

• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

• Given the nature of this position, SLAC is open to on-site or hybrid work options.

Work Standards:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for environment, safety, and security; communicates related concerns; uses and promotes safe behaviors based on training and lessons learned. Meets the applicable roles and responsibilities as described in the ESH Manual, Chapter 1¿General Policy and Responsibilities:http://www-group.slac.stanford.edu/esh/eshmanual/pdfs/ESHch01.pdf

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu/.

• Classification Title: Human Resources Administrator 1

• Grade: F, Job code: 4698

• Employment Duration: Fixed term 1 years

The expected pay range for this position is $36.32 - $39.37 per hour. SLAC National Accelerator Laboratory/Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

SLAC National Accelerator Laboratory is an Affirmative Action / Equal Opportunity Employer and supports diversity in the workplace. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, gender identity, or genetic information. All staff at SLAC National Accelerator Laboratory must be able to demonstrate the legal right to work in the United States. SLAC is an E-Verify employer.