Jobs for People with MS: National MS Society

Working Title: Commercial Vehicle Inspection Administrative Assistant / Office & Admin Specialist Int

Job Class: Office and Administrative Specialist, Intermediate

Agency: Public Safety Dept

• Job ID : 84861

• Location : Mendota Heights

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers and DPS employees eligible to bid. Eligible bidders (permanent, classified employees in the same job classification) should apply though self-service and confirm the bid by emailing Marcia.Reding@state.mn.us by 11:59 PM on 03/24/2025.

• Date Posted : 03/18/2025

• Closing Date : 03/31/2025

• Hiring Agency/Seniority Unit : Public Safety Dept / Public Safety-AFSCME

• Division/Unit : Commercial Vehicle / CVI Office Services Support

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : 1110 Centre Point Curve, Suite 410, Mendota Heights

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The position purpose is to perform administrative support duties for the District 4700 Office. This position performs the administrative duties for the Mandatory Inspection Program (MIP) to include updating inspectors in the data base, issue decals and create correspondence to inspectors. This position enters data into SPAIS program and verifies data from e-citations and e-warnings. This position processes requests for office supplies, uniforms and equipment. This position is not limited to only SPAIS, M-5 Fleet, and MIP but includes typing, maintaining files, answering telephones and data entry.

Minimum Qualifications

• Knowledge of communications sufficient to effectively gather and present information in one-on-one and group interaction, to customers, clients and other employees.

• Skills in customer service sufficient to respond effectively to clients, coworkers, and customers when handling difficult or complex problems and resolving escalated complaints or disputes.

• Skill in typing/keyboarding, using Microsoft Word or equivalent software, sufficient to produce documents such as emails and other correspondence in an effective and timely manner.

• Skill in database management sufficient to set up and run basic queries, review, and analyze data, and identify problem areas in areas which may include data, formulas, or security.

• Skill in data entry sufficient to maintain accurate records and reports

• Skill in using spreadsheet applications such as Microsoft Word or Google Sheets to enter, compile, store, and retrieve data.

Preferred Qualifications

• Knowledge of Minnesota's data practices law, with the ability to process data requests.

• Knowledge of SWIFT program.

• Basic knowledge of regulations governing the commercial motor vehicle industry.

Physical Requirements

Light: Requires occasionally moving and transporting such articles as file boxes and heavy hand tools or heavier materials with help from others, and moving and transporting light objects frequently. Even though the weights being moved and transported may be a negligible amount, a job in this category may require positioning self to move to a significant degree or may involve maintaining a stationary position for extended periods.

Additional Requirements

This position requires successful completion of the following:

It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, includes the following components:

1. Criminal History Check

2. Reference Check

3. Fingerprints (MNJIS)

4. Credit Check

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.