Jobs for People with MS: National MS Society

Executive Assistant (Digital : Etc)

Job Req ID: 33238

Posting Date: 15 May 2024

Function: Business Services & Operations

Unit: Digital

Location:

One Braham (4140), London, United Kingdom

Salary: Competitive + great BT Benefits

Full time, 3 days a week together out of our London Digital Hub (flexible 2 days remote wherever).

Who are we?

We are Etc . The other stuff. The undefined.​We create, accelerate, and amplify start-ups in new and emerging categories.​

Our mission is to build products and services right now that work for the future, andultimately, disrupt for good.​Using agile, lean methodologies and zero-to-one start-up principles developed by ourteam of founders and innovators, our unique blend of product, design, technology, andcustomer experience is bolstered by BT’s rich heritage to supercharge growth and take bold steps in new sectors.

We are fearless. We are customer obsessed. We let nothing get in our way, and together we believe that we have the power to change the world.

Why this job matters?

With such an exciting and invovative part of the business the role of the Executive Assistant is one that helps keeps this busy and fast paced organisation moving . The Executive Assistant will provide high-level administrative support to the Managing Director and the wider team. The ideal candidate will be proactive and capable of managing their work load and prioritising tasks in a fast-paced startup environment that sits within a corporate company. You will get a chance to impact the culture of of the team and help bring the team together through event management so excellent organisation skills is key.

Role Accountabilities

• Expertly manage the Director's diary, prioritising tasks and resolving conflicts.

• Coordinate travel and meetings by developing itineraries and agendas; booking transportation and arranging hotels, ensuring cost-effectiveness and compliance.

• Manage email workflow and stakeholder relationships with finesse.

• Assist with special projects as needed, providing research and administrative support.

• Act as the key point of contact for executives, employees, clients, and other external partners.

• Champion digital technology and applications for streamlined communication and collaboration.

• Ensure confidentiality and compliance with BT processes and policies.

Required Qualifications:

• Proven experience as a PA looking for the next step up or an Executive Assistant or a Business Manager

• In-depth understanding of entire MS Office suite and other office management tools.

• Ability to organise a daily workload by priorities.

• A proactive approach to problem-solving with strong decision-making skills.

• Professional level verbal and written communications skills.

Personal Attributes:

• Ability to work under pressure

• Confidentiality: diplomacy and discretion in keeping sensitive strategic, commercial and personnel matters - confidentiality is paramount

• Time management and planning: strong skills in planning, organisation and time management, strong grasp of detail, working to deadlines.

• Autonomy: as a self-starter you respond quickly to challenges, working independently using your initiative and seeking guidance only when necessary.

• Emotional intelligence and self-awareness: able to handle office politics or disagreements whilst maintaining personal integrity. Awareness of how and when to communicate to help improve relationships our outcomes.

• Relationship building: able to present a strong professional front, build strong relationships and develop wide networks internally and externally to exert influence on outcomes, get work done through others, without direct authority

• IT proficiency: expert across Office365 and digital apps with a good level of IT skills to produce and edit PowerPoint and Word documents. Able to set up and manage channels in Microsoft Teams and OneNote & internal systems.

• Expert level written and verbal communication skills: the ability to communicate and persuade clearly across all levels of stakeholders and making complex technical information easy to understand.

• Flexibility: high level of flexibility to provide business support as and when required. This may also include travel to other UK sites.

• Active learner: quick to learn and readily applies new knowledge. Committed to continuous learning to attain skills, dedicating time to focus on development and acquiring knowledge.

• Governance and compliance: You evaluate and quantify the impact of standard legal and regulatory risks. You use your knowledge of internal and external regulatory standards, legal requirements, and principles.

Benefits

• Competitive salary

• 25 days annual leave (plus bank holidays)

• 10% on target bonus

• Life Assurance

• Pension scheme

• Direct share scheme

• Option to join the Healthcare Cash Plan or other benefits such as dental insurance, gym memberships etc.

• 50% off EE mobile pay monthly or SIM only plans

• Exclusive colleague discounts on our latest and greatest BT broadband packages

• BT TV with TNT Sports and NOW Entertainment

• 50% discount for friends and family on EE SIM Only plans & airtime element off a Flex Pay plan

How to Apply

It's easy to apply online; you just need a copy of your up-to-date CV and to follow the step-by step process. Don't worry if you need to make changes - you'll have the opportunity to review and edit your work on the final page. We look forward to receiving your application!

About us

BT is part of BT Group, along with EE, Openreach, and Plusnet.

Millions of people rely on us every day to help them live their lives, power their businesses, and keep their public services running. We connect friends to family, clients to colleagues, people to possibilities. We keep the wheels of business spinning, and the emergency services responding.

We value diversity and celebrate difference. ‘We embed diversity and inclusion into everything that we do. It’s fundamental to our purpose: we connect for good.’

We all stick to the same values: Personal, Simple, and Brilliant. From day one, you’ll get stuck in to tough challenges, pitch in with ideas, make things happen. But you won’t be alone: we’ll be there with help and support, learning and development.

This is your chance to make a real difference to the world: to be part of the digital transformation of countless lives and businesses. Grab it.

A FEW POINTS TO NOTE:

Although these roles are listed as full-time, if you’re a job share partnership, work reduced hours, or any other way of working flexibly, please still get in touch.

DON'T MEET EVERY SINGLE REQUIREMENT?

Studies have shown that women and people who are disabled, LGBTQ+, neurodiverse or from ethnic minority backgrounds are less likely to apply for jobs unless they meet every single qualification and criteria. We're committed to building a diverse, inclusive, and authentic workplace where everyone can be their best, so if you're excited about this role but your past experience doesn't align perfectly with every requirement on the Job Description, please apply anyway - you may just be the right candidate for this or other roles in our wider team.