Job Information
FERGUS COUNTY Justice Court Office Clerk in LEWISTOWN, Montana
Permanent full time position
WAGE: $16.50/hr
POSITION SUMMARY:
The Clerk is the official keeper of all Justice Court records for Fergus County and is responsible for performing a multitude of considerably difficult, wide-ranging clerical duties with accuracy, timeliness and with respect to confidentiality.
DUTIES:
Perform routine administrative work to ensure Justice Court operates with efficiency, accuracy, confidentiality and in accordance with standard operating procedures and laws. This includes answering phones, receiving the public, providing customer assistance, cashiering, performing data entry and word processing, bookkeeping, picking up mail, and processing outgoing mail.
File and maintain all court legal documents, papers, and related documentation appropriately in accordance with applicable statues and procedures established by the Judge.
Assign case numbers to new cases (civil and criminal), maintain indexes, and keep register filings current.
Transfer cases as directed and presents orders to the Judge. Certify documents as requested.
Maintain court calendar and document all court hearings and trials.
Maintain records for all Justice Court proceedings.
Establish and maintain filing systems to ensure records and indexes are controlled according to legal guidelines.
Provide ease or access to records for authorized interested parties and the public.
Ensure proper security and confidentiality of all court documents and records. Photocopy and scan documents as necessary.
Provide tactful and courteous customer service to the citizens of the County by greeting and assisting the public in a professional manner that reflects the proper respect and impartiality of the judicial system.
Provide proper legal forms and accurate instructions to the public while not giving legal advice to the public.
Maintain strict confidentiality of information.
Keep informed of legislative changes necessary to assist the public.
Process all monetary transactions efficiently in accordance with established court guidelines.
Issue a wide variety of official court documents.
Mail and/or distribute documents as directed.
Assist pro se litigants when filing documents while not giving legal advice to the public.
Prepare and sign certain orders per state statutes. Send copies to appropriate parties.
Perform searches of court records for criminal and civil requests to ensure accurate, up-to-date records are available for title companies, credit agencies, investigative agencies, and the general public to search as appropriate.
Conduct necessary research to maintain a list of qualified jurors, juror attendance, and related forms to ensure that the Justice Court is prepared to handle caseloads.
Pull individual jury panels for the Justice Court Judges from District Court.
Perform all civil case administration duties; ensure security of all court files and sending certified mailing when required to appropriate parties.
Perform all criminal case administration duties.
Maintain the jury selection list for each jury trail and determine the numbers of jurors needed to ensure proceedings are lawful. Notify jury pool of possible impending service to the court and follow-up as necessary.
QUALIFICATIONS:
Must keep matters confidential.
Experience working with political and governmental entities preferred.
Knowledge of methods, materials, and principles used for Justice Court procedures is preferred.
Knowledge of office management systems; filing and records maintenance procedures; general office, accounting, and bookkeeping; and a working knowledge and understanding of Microsoft Outlook email and calendar.
High school diploma or GED and varied clerical work experience.
ability to establish and maintain effective working relationships with employees, other departments and the public.
Must possess a valid Montana Driver's license.
Must be legally qualified o have access to and permission to request criminal histories and driving records.
* THIS IS NOT A COMPLETE JOB DESCRIPTION. A COMPLETE JOB DESCRIPTION IS AVAILABLE FORM JOB SERVICE LEWISTOWN.*