Job Information
Clark County, NV LEGAL OFFICE ASSISTANT I/II in Las Vegas, Nevada
LEGAL OFFICE ASSISTANT I/II
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LEGAL OFFICE ASSISTANT I/II
Salary
$17.20 - $28.77 Hourly
Location
Clark County - Las Vegas, NV
Job Type
PERMANENT
Job Number
LOA-2024V-02
Department
Various
Opening Date
06/25/2024
Closing Date
7/9/2024 5:01 PM Pacific
Max Number of Applicants
500
Description
Benefits
Questions
ABOUT THE POSITION
The Clark County Human Resources Department is seeking qualified candidates to apply for the Legal Office Assistant I/II position. This position provides a variety of routine to difficult legal office support to the courts and various County offices, which is often confidential and may include receptionist duties, document processing, typing, word processing, computer entry, record keeping and filing.
THIS RECRUITMENT IS LIMITED TO THE FIRST 500 APPLICATIONS RECEIVED AND WILL CLOSE WITHOUT NOTICE ONCE THAT NUMBER IS REACHED.
Legal Office Assistant I: $17.20 - $26.67 Hourly
Legal Office Assistant II: $18.58 - $28.77 Hourly
The Legal Office Assistant I is a training underfill position, upon successful completion of the training program the successful candidate will be non-competitively promoted to Legal Office Assistant II.
This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months at either level or may be extended as needed by Human Resources.
Human Resources reserves the right to call only the most qualified applicants to the selection process.
Some positions may be used to fill term Limited-Permanent positions. The selected candidates will be hired for a special project or duties of a limited duration and be required to sign a term of employment letter specifying condition and exact dates of employment. The successful selected candidates will be eligible for benefits during the duration of employment.
Some positions may be Grant Funded. Grant Funded positions are subject to continuation based on availability of grant funds and the employee will be terminated without right of appeal when such funds are no longer available.
Some positions may be Bond Funded. Bond Funded positions are subject to continuation based on availability of bond funds and the employee will be terminated without right of appeal when such funds are no longer available.
Some positions may be used to fill Permanent-Intermittent positions. The selected candidates will work a regular schedule of more than 20 hours and less than 40 hours in a workweek. They will be paid at the approved hourly rate for actual hours worked. The successful selected candidates will be eligible for benefits on a prorated basis based on hours worked in a pay period.
Some positions may be used to fill Job Share positions. Job Share positions are for two (2) employees performing in permanent positions of the same classification who share one specific job. Time worked will be 21 hours per week. Job Share employees will be paid at their hourly rate for actual hours worked. Sick and vacation leave benefits will accrue on a prorated basis based on hours worked in a pay period.
Some positions may be confidential positions and are excluded from membership in the union.
Some positions may be non-union positions and are excluded from membership in the union.
MINIMUM REQUIREMENTS
Education and Experience: Legal Office Assistant I - Equivalent to graduation from high school AND one (1) year of full-time general clerical experience. Experience in a legal setting preferred.
NOTE: Certain positions may require net typing speed of 45 wpm.
Legal Office Assistant II - In addition to the above, one (1) year of full-time experience in providing office support which required the use of legal terminology and the processing of legal documents. Professional level experience and/or education that has provided the skills and knowledge necessary to perform all job functions at this level may be substituted on a year-for-year basis up to one (1) year.
Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application.
Working Conditions: Specified positions may require working evening, night, weekend and holiday shifts and may require being able to pass a detailed background investigation. Specified positions may require exposure to potentially difficult or dangerous individuals.
Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.
Citizenship: Candidates must be legally authorized to work in the United States. Please note, Clark County does not provide H1B visa sponsorships or transfers for any employment positions.
Pre-Employment Drug Testing: Employment is contingent on the results of a pre-employment drug examination.
EXAMPLES OF DUTIES
Reads and processes various legal documents such as court calendars, court orders, booking slips, probation reports, criminal records, petitions, proofs of service, garnishments, arrest warrants and other legal information for maintaining records. Verifies, codes, edits, enters and retrieves legal data and prepares reports using a computer system following established formats; may access confidential statewide data files. Reviews legal or court documents, arrest or incident records, probation reports, files and cases to identify inaccurate, inconsistent and unclear codes, data and other information; notifies appropriate staff and may participate in resolving problem situations. Checks court and legal documents for proper authorization and obtains missing signatures; refers documents to the proper staff. Performs court clerk duties in small claims court including swearing in parties and witnesses, recording the judgments, typing the minutes and assisting the Judge. Compiles data from multiple sources to complete and process legal forms, documents and reports in accordance with established procedures. Types correspondence, reports, forms and specialized documents related to the functions of the organizational unit to which assigned from drafts, notes, dictated tapes, or brief instructions, using a typewriter or word processor; may compose standard correspondence from brief instructions; may enter and retrieve information from a computer system. Receives and processes fees, fines or other monies; prepares receipts and balances money received. Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team. May perform general office support activities such as opening and distributing mail, processing outgoing mail, receiving and processing fees, fines or other monies, and ordering office supplies.
PHYSICAL DEMANDS
Mobility to work in a typical office setting and use standard office equipment, strength to lift files weighing up to 25 pounds, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.
Come Make a Difference and Join the Clark County Family where we offer a comprehensive benefits package that includes:
Flexible Schedules including 4/10 options
More Money in Your Pocket
100% Employer Paid Defined Benefit Retirement
No Social Security Deduction
No State Income Taxes
Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO)
Medical (https://www.clarkcountynv.gov/government/departments/risk_management/employee_and_retiree_health_benefits.php#outer-2778) - Employer pays 90% of premium
Pharmacy Benefits (30, 90-day retail or mail order fills)
24/7 Telephone Advice Nurse - no employee cost
Teledoc, Doctoroo, and Dispatch Health
Retiree insurance – eligible after 5 years of service
Dental
Vision
Life Insurance – Employer Paid
AD&D – Employer Paid
Long Term Disability – Employer Paid
Generous Leave Accruals that include:
13 Paid Holidays including a Floating Birthday Holiday
Paid Vacation Leave
Paid Sick Leave
Holiday Leave
Other leave options
Catastrophic Leave
Parental Leave – Up to 90 days
Wide Variety of Voluntary Benefits that include
Guardian – Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance.
Trustmark – Permanent Life Insurance benefits and long-term care.
Sunlife Financial – Basic and Voluntary Life Insurance, AD&D, and long-term disability insurance
TASC – Flexible Spending Account – FSA & Dependent Day Care Debit Card Available
Morgan Stanley – Deferred Compensation Plan
Employee Assistance Program
Onsite Fitness Center – $12/month
*Benefits vary and are subject to change depending on assignment, hiring organization and bargaining unit.
01
The following questions 1-6 will be used to determine if candidates meet the minimum qualifications.
Which describes your highest level of education?
Some High School
High School Diploma or GED
Trade School or Technical Degree
Some College (1-29 semester credits)
Some College (30-59 semester credits)
Some College (60-89 semester credits)
Some College (90-120+ semester credits)
Associates Degree
Bachelor's Degree
Master's Degree or higher
None of the above
02
If you selected "Some high school" in the previous question, please list your highest-grade level completed.
03
Indicate your full-time professional experience providing general clerical duties.
No Experience
Less than 12 months
12 to 23 months
24 to 35 months
36 to 47 months
48 to 59 months
More than 60 months
04
Indicate your full-time professional experience in providing office support which required the use of legal terminology and the processing of legal documents.
No Experience
Less than 12 months
12 to 23 months
24 to 35 months
36 to 47 months
48 to 60 months
60 to 72 months
More than 72 months
05
Please list the employer(s) on your application where your experience was obtained in questions 3-4. This must be completed in its entirety or will be considered incomplete. Type N/A only if you have no related experience. See Template Below.
Employer Name:
Job Title:
Hours Worked Per Week:
Dates of Employment:
06
Typing Proficiency: Some positions require a minimum net typing speed of 45 words per minute (wpm). In order to be eligible for typing positions, you must submit a verifiable copy of your typing certification, which must be received by Human Resources prior to the closing date of this recruitment. On-line typing tests will not be accepted. The certificate must be dated within the last twelve (12) months and must be attached to your application or emailed directly to CCHRINFO@ClarkCountyNV.gov. The candidate's name, recruitment title (Legal Office Assistant I/II), and exam number (LOA-2024V-02) must be clearly written on the typing certificate.
Yes, I understand that I must submit a verifiable typing certificate, as outlined above, to be eligible for typing position.
No, I do not possess a typing certification of 45 net words per minute or higher.
07
This recruitment is being generated to fill vacancies throughout Clark County. Please identify locations where you would be willing to accept work (select all that apply).
Boulder City
Bunkerville
Goodsprings
Henderson
Las Vegas
Laughlin
Mesquite
Moapa
North Las Vegas
Searchlight
None of the above
08
This position may be used to fill positions working various times and schedules. Please select from the list below any of the work times and schedules you would accept (select all that apply).
Day Shift
Swing Shift
Graveyard Shift
Willing to work weekends (Saturdays and/or Sundays)
Willing to work holidays
Willing to work all shifts/days/holidays
None of the above
09
Please indicate below the statement that best describes your Spanish bilingual ability.
I am not bilingual in Spanish
I have a good comprehension of Spanish
I speak Spanish fluently
I read and write Spanish at a proficient level
10
The following skills assessment is a self-assessment used to evaluate an applicant's training and experience.
I understand that:
A) Part-time experience must be prorated and credited as half of full-time experience (i.e., if you performed the task for two years in a part-time position, 20 hours per week, you can only credit yourself with one year of experience in that area)
B) The education, knowledge, and experience levels indicated by my skills assessment responses must be supported and clearly documented in the "Education" and "Work Experience" sections of my application;
C) Any falsification or misrepresentation of the information listed on the employment application or skills assessment may result in removal from the eligibility list or rescinding a job offer;
D) Responses to assessment questions that are not supported and clearly documented in the "Education" and "Work Experience" sections on the application may result in question scores being adjusted to receive zero points;
E) Assessment scores may be used to consider applicants for the selection process;
F) I further understand that since exam scores will be automatically generated based on the applicant's response to each item in the assessment, score appeals will not be allowed for this recruitment.
I have read and understand the above information regarding the completion of the following skills assessment questions. I further understand that this recruitment includes a skills assessment and that the answers I provide must be consistent with the "Education" and "Work Experience" sections detailed on my application and that scoring appeals will not be allowed for this recruitment.
11
QUESTIONS 11-17: GENERAL CLERICAL/CUSTOMER SERVICE Indicate your full-time professional experience working in a confidential office environment, with confidential files, and personal information.
No Experience
Less than 12 months
12 to 23 months
24 to 35 months
36 to 47 months
More than 48 months
12
Indicate your full-time professional experience providing customer service on a daily basis.
No Experience
Less than 12 months
12 to 23 months
24 to 35 months
36 to 47 months
More than 48 months
13
Indicate your full-time professional experience dealing with a variety of individuals from various socio-economic, ethnic, and cultural backgrounds, in person and over the telephone.
No Experience
Less than 12 months
12 to 23 months
24 to 35 months
36 to 47 months
More than 48 months
14
Indicate your full-time professional experience working with individuals, in person and over the telephone, in stressful or confrontational situations where relations may be strained.
No Experience
Less than 12 months
12 to 23 months
24 to 35 months
36 to 47 months
More than 48 months
15
Indicate your full-time professional experience preparing reports, documents, and correspondence from notes or brief instructions.
No Experience
Less than 12 months
12 to 23 months
24 to 35 months
36 to 47 months
More than 48 months
16
Indicate your full-time professional experience handling cash payments, balancing a cash drawer, and/or making deposits.
No Experience
Less than 12 months
12 to 23 months
24 to 35 months
36 to 47 months
More than 48 months
17
Indicate your full-time professional experience working with microfilming, imaging, and/or microfiche.
No Experience
Less than 12 months
12 to 23 months
24 to 35 months
36 to 47 months
More than 48 months
18
Please list the employer(s) on your application where your experience was obtained in questions 11-17. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A only if you have no related experience. See Template Below.
Employer Name:
Job Title:
Hours Worked Per Week:
Dates of Employment:
19
QUESTIONS 19-24: LEGAL/COURT SETTING Indicate your full-time professional experience working in a public or private attorney's office.
No Experience
Less than 12 months
12 to 23 months
24 to 35 months
36 to 47 months
More than 48 months
20
Indicate your full-time professional experience working in a court or a judicial setting.
No Experience
Less than 12 months
12 to 23 months
24 to 35 months
36 to 47 months
More than 48 months
21
Indicate your full-time professional experience providing direct office support for a judge.
No Experience
Less than 12 months
12 to 23 months
24 to 35 months
36 to 47 months
More than 48 months
22
Indicate your full-time professional experience with the data entry of court and/or law enforcement documents.
No Experience
Less than 12 months
12 to 23 months
24 to 35 months
36 to 47 months
More than 48 months
23
Indicate your full-time professional experience scheduling court dates and hearings in an office setting.
No Experience
Less than 12 months
12 to 23 months
24 to 35 months
36 to 47 months
More than 48 months
24
Select from the list below, the legal documents that you have at least one year of experience working with and processing (select all that apply).
Writs
Summons/Subpoenas
Small Claims
Notices
Evictions
Release & Bankruptcies
Citations
Garnishments
None of the above
25
Please list the employer(s) on your application where your experience was obtained in questions 19-24. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A only if you have no related experience. See Template Below.
Employer Name:
Job Title:
Hours Worked Per Week:
Dates of Employment:
26
QUESTIONS 26-35: COMPUTER SYSTEMS Indicate your proficiency level with Microsoft Word.
No Experience
Basic (can setup a document, format the text, and edit the document)
Intermediate (can navigate the title and ribbon bar, can use spellcheck and grammar check, can create templates)
Advanced (can perform mail merge, edit headers/footers and add page numbers and title pages)
Expert (can insert pictures/borders, SmartArt, and charts/graphs)
27
Indicate your proficiency level with Microsoft Excel.
No Experience
Basic (navigate excel, input & enter data, sort and print preparation)
Intermediate (create spreadsheets, input data, create formulas, report formatting)
Advanced (consolidating data, using pivot tables, charting data, and formatting charts)
Expert (advanced formulas, if statements, VLOOKUP, VBA, and Macros)
28
Indicate your proficiency level with Microsoft Outlook.
No Experience
Basic (can create and send email messages)
Intermediate (can create new folders, archive and store emails, can set appointments and create to-do lists)
Advanced (can set up contacts, generate auto-replies, can configure email settings)
Expert (can create, schedule and delegate tasks, plan meetings, and share and configure calendars)
29
Indicate your full-time professional experience working with KRONOS and other automated timekeeping related databases.
No Experience
Less than 12 months
12 to 23 months
24 to 35 months
36 to 47 months
More than 48 months
30
Indicate your full-time professional experience working with Courtview.
No Experience
Less than 12 months
12 to 23 months
24 to 35 months
36 to 47 months
More than 48 months
31
Indicate your full-time professional experience working with SCOPE.
No Experience
Less than 12 months
12 to 23 months
24 to 35 months
36 to 47 months
More than 48 months
32
Indicate your full-time professional experience working with FamilyTRACS.
No Experience
Less than 12 months
12 to 23 months
24 to 35 months
36 to 47 months
More than 48 months
33
Indicate your full-time professional experience working with Odyssey.
No Experience
Less than 12 months
12 to 23 months
24 to 35 months
36 to 47 months
More than 48 months
34
Indicate your full-time professional experience working with JustWare case management software.
No Experience
Less than 12 months
12 to 23 months
24 to 35 months
36 to 47 months
More than 48 months
35
Indicate your full-time professional experience performing end user support including problem determination, first level problem resolution, implementing problem escalation and tracking.
No Experience
Less than 12 months
12 to 23 months
24 to 35 months
36 to 47 months
More than 48 months
36
Please list the employer(s) on your application where your experience was obtained in questions 26-35. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A only if you have no related experience. See Template Below.
Employer Name:
Job Title:
Hours Worked Per Week:
Dates of Employment:
37
QUESTIONS 37-38: VARIOUS Which of the following public sector departments do you have experience working in (select all that apply)?
District Attorney's or Federal Prosecutor's
Municipal, Justice, District or Federal Court
Public Defender's or Federal Public
Constables Office
None of the above
38
Indicate which of the following public sector departments you have experience working in (select all that apply).
Administrative Services
Assessor's Office
Building
Business License
Child Support Agency
Clerk's Office
Comprehensive Planning
Constables
Coroner
County Manager/Commission Division
Department of Environment & Sustainability
Department of Motor Vehicles
District Attorney
District Court
Elections
Family Services
Finance
Fire Department
Fire Prevention
Homeland Security
Human Resources
Information Technology
Juvenile Justice
Justice Court
Marriage Bureau
Parks and Recreation
Public Administrator
Public Defender
Public Guardian
Public Works
Real Property Management
Recorder's Office
Social Service
Special Public Defender
State Welfare
Treasurer
Other
N/A
39
Some positions may be used to fill term Limited-Permanent positions. This means that the selected candidates will be hired for a special project and/or duties of a limited duration and will be required to sign a term of employment letter specifying condition(s) and exact dates of employment. The successful candidates will be eligible for benefits during the duration of employment.
I am willing to be considered for a Limited-Permanent position as described above.
I would not like to be considered for a Limited-Permanent position.
40
Some positions may be Grant Funded. Grant Funded positions are subject to continuation based on availability of grant funds and the employee will be terminated without right of appeal when such funds are no longer available.
I am willing to be considered for a Grant-Funded position as described above.
I would not like to be considered for a Grant-Funded position.
41
Some positions may be Bond Funded. Bond Funded positions are subject to continuation based on availability of bond funds and the employee will be terminated without right of appeal when such funds are no longer available.
I am willing to be considered for a Bond Funded position as described above.
I would not like to be considered for a Bond Funded position.
42
Some positions may be used to fill Permanent-Intermittent positions. The selected candidates will work a regular schedule of more than 20 hours and less than 40 hours in a workweek. They will be paid at the approved hourly rate for actual hours worked. The successful candidates will be eligible for benefits on a prorated basis based on hours worked in a pay period.
I am willing to be considered for a permanent-intermittent position as described above.
I would not like to be considered for a permanent-intermittent position.
43
Some positions may be used to fill job share positions. Job Share positions are for two (2) employees performing in permanent positions of the same classification who share one specific job. Time worked will be 21 hours per week. Job Share employees will be paid at their hourly rate for actual hours worked. Sick and vacation leave benefits will accrue on a prorated basis based on hours worked in a pay period.
I am willing to be considered for a job share position as described above.
I would not like to be considered for a job share position.
44
Do you currently hold a valid driver's license?
Yes, I currently hold a valid Nevada driver's license.
Yes, I currently hold a valid driver's license from another state.
No, I do not currently hold a valid driver's license.
Required Question
Agency
Clark County
Address
500 S. Grand Central Pkwy, 3rd Floor PO Box 551791 Las Vegas, Nevada, 89155-1791
Phone
(702)455-4565
Website
http://www.clarkcountynv.gov
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