Jobs for People with MS: National MS Society

Description We are in search of an Administrative Assistant to join our team in the industry located in LAS CRUCES, New Mexico. As an Administrative Assistant, your primary role will be to support our department head and handle administrative tasks, ensuring smooth and efficient operations. This role offers a short-term contract employment opportunity.

Responsibilities:

• Provide comprehensive support to the department and/or Department Head, assisting in their daily duties.

• Compose and handle correspondence, reports, spreadsheets, and requisitions for the supervisor's signature.

• Apply a thorough understanding of the objectives and policies of the department.

• Prepare and file official records such as notices, minutes, agendas, resolutions, and ordinances for official meetings as assigned.

• Maintain accurate records and files, examining reports, responses, legislation, or other material to determine the necessary action or additional information needed.

• Manage office supplies, equipment, and/or materials, and develop written protocol to address issues such as cash handling, purchasing, and equipment repairs.

• Communicate and respond to inquiries in both verbal and written forms, prepare, analyze, and maintain the department budget.

• Serve as the point of contact on department budget matters and review, examine, and analyze accounting records of the department or vendor to verify accuracy of figures, making necessary corrections or listing discrepancies for adjusting.

• Assist with the coordination of any department grant programs and may serve as the point of contact on grant administration matters.

• Handle all requests for information pertaining to assigned duties, coordinate logistics for setting up meetings, and represent the department at meetings, as directed.

• Supervise other secretarial and clerical staff while ensuring compliance with all department and county policies and procedures.

• Act as a timekeeper, ensuring accurate recording and tracking of time worked. Requirements • Minimum of 2 years of experience working as an Administrative Assistant or in a similar role

• Proficiency in Microsoft Office Suite including Microsoft Word, Excel, PowerPoint and Outlook

• Experience in handling both inbound and outbound calls

• Demonstrated ability in providing exceptional customer service

• Proven track record in data entry tasks with high level of accuracy

• Experience in managing email correspondence professionally and efficiently

• Capability to schedule appointments and manage calendars effectively

• Ability to answer inbound calls promptly and professionally

• Excellent communication and interpersonal skills

• Attention to detail is crucial for this role

• Ability to multitask and prioritize work as required. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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