Job Information
State of Colorado PROGRAM ASSISTANT II in Lakewood, Colorado
PROGRAM ASSISTANT II
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PROGRAM ASSISTANT II
Salary
$57,708.00 - $63,612.00 Annually
Location
Lakewood, CO
Job Type
Full Time
Job Number
TAA-06011-02.2025
Department
Department of Revenue
Division
Enforcement - Racing
Opening Date
02/25/2025
Closing Date
3/5/2025 5:00 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
Anita McEachern - HR Analyst at anita.mceachern@state.co.us
Primary Physical Work Address
1707 Cole Blvd. Suite 300 Lakewood, CO 80401. This Hybrid position is primarily work from home, but may be required to work in the office as determined by the needs of the Division.
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
This position is open only to Colorado state residents.
The mission of the Colorado Department of Revenue (CDOR) is to become a trusted partner to every Coloradan to help them navigate the complexities of government so they can thrive. We are driven by our values of service, teamwork, accountability, integrity, and respect.
The vision of the department is to empower businesses and individuals through quality customer service, innovation, and collaboration. We celebrate diversity and support an equitable and inclusive culture. We embrace our differences because we believe this brings innovation to our work. For more exciting information about the Department of Revenue, please enjoy this brief video !
Description of Job
T he Program Assistant II provides ongoing tasks, duties and assignments for the Analyst V, and the Commission forDivision of Racing, and is located at theLakewood Office of the Department of Revenue. This position is required to work at the off-track Racing Facility located at 26000 E. Quincy Ave, Aurora, CO 80016 on an as needed basis through out the year, however during the live racing season fromJuly - Oct yearlythe position will be required to work weekends and holidays during those summer months. T
Assistant to Racing Commission
Coordinate all aspects of Commission business including scheduling of meetings, development of agendas, collection and distribution of materials, and preparation of minutes. Prioritize issues coming before the Commission.
Attend and record minutes for staff meetings each month. Serves as a back-up licensing specialist to cover licensing duties for the Division's Arapahoe Park and off-track facility office locations. These back-up duties require travel as necessary.
Performs receptionist type duties, including answering phones, issuing photo license identification badges, processing mail, ordering supplies, answering inquiries.
Tracking Disciplinary and Legislation Actions
Develop and maintain legislative tracking for the Racing Events Division. This includes analysis of proposed legislation, working with the Analyst V and Communications Officer in coordinating requests for information and responses to DOR Policy and Analysis Section and the legislature.
Maintain tracking of all Racing Division disciplinary actions. Coordinates with Legal Assistant II and Agent in Charge and also conducts follow-up to guide actions through Commission disciplinary process.
Works with the Division Legal Assistant II to prioritize all cases and determines when to schedule hearings before the Commission. Determines who needs to appear and what persons need to be advised of. Additionally, schedules court reporters and/or other needed resources for the conduct of such actions before the Commission.
Facilities Management and General Office
The person in this position will schedule and track building maintenance. The person will prepare the Commission Room for meetings. Retrieve from the Post Office and distribute all mail. Coordinate all FedEx, UPS, and USPS Certified Mailings.
Assist the Agent in Charge with special project assignments and perform administrative duties for the office.
Assists in personnel management activities; maintains records and coordinates orientation/training for newly hired and current staff as needed.
Assist licensing staff as needed with application, badges, data entry, fingerprinting, fleet maintenance.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Residency Requirement: (New)
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description: (New)
H4R2XX PROGRAM ASSISTANT II (https://drive.google.com/file/d/0B4enHpLSVk4eTWxjeTRFZUdkaXc/view?usp=sharing&resourcekey=0-r4wY5_QO7RB4jLunEk9ppw)
MINIMUM QUALIFICATIONS:
Experience Only:
Five (5) years of relevant experience supporting leadership.
OR
Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to five (5) years
NOTE:If submitting a transcript, certification or other relevant materials, candidates may redact information that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
Special Qualifications:
Must be able to pass required background and tax check.
Preferred Qualifications:
The preferred candidate will possess the following qualifications:
State experience in a general clerical role.
Demonstrated flexibility and ability to identify and handle simultaneous, competing priorities, often with minimal notice.
Ability to anticipate tasks, situations, etc., to carry out responsibilities.
Experience working with a Commission (e.g. Gaming or Horse Racing industries).
Experience coordinating/leading committees or other structured events/groups in a professional setting.
Strong organizational skills.
Ability to work in a flexible environment requiring change and accountability.
Ability to multi-task in a fast-paced environment with strong attention to detail.
Ability to prioritize workload and delegate assignments to meet goals and objectives.
Ability to work independently and get assigned duties accomplished within the specified timeframes without needing to be reminded.
Excellent written and verbal communication skills.
Experience working with commissions.
Ability to prioritize tasks and manage workload independently
Create documents, reports w/charts & graphs, spreadsheets, and organizational charts.
Ability to use and navigate computers, systems and software.
Proficient with Google Suite and Microsoft Office.
Conditions of Employment with the CDOR :
Employees are in a position of public trust in the performance of their job duties and must operate in a manner that maintains the highest standards of honesty, integrity, and public confidence.
As a condition of employment with the CDOR, all personnel must file all necessary Colorado Individual Income Tax (CIIT) returns and pay tax obligations, therefore all employees must undergo a pre-employment evaluation of their tax records/accounts to ensure compliance with this policy. Final candidates must also complete a successful background investigation and reference check prior to appointment. Certain positions based on duties may require scheduled background investigations .
Minimum Qualification Screening
A Human Resources Analyst will only review the work experience/job duties sections of the online job application, to determine whether you meet the minimum qualifications for the position for which you are applying. Only complete applications submitted before the closing date of this announcement will be reviewed.
Applicants must meet the minimum qualifications to continue in the selection process for this position. Do not use "see resume" or "see attached" statements on your application.
Cover letters and resumes will not be accepted in lieu of the official State of Colorado online application. Part-time work experience will be prorated.
List your employment history starting with the most recent job, including part-time, temporary, and volunteer jobs. If more than one job was held with a given organization, list each job held as a separate period of employment.
Information must be accurate, including dates of employment. If it is found that information provided is falsified, you will not be considered for a job with the State of Colorado and/or may be removed from a job after hire.
The eligible list established from this posting may be used to fill additional vacancies.
Email Address:
All correspondence regarding your status in the selection/examination process will be conducted via email. Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
Appeal Rights: (Updated)
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .
Supplemental Information
Equity, Diversity, and Inclusion Compliance
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Colorado Department of Revenue is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA inbox, dor_ohr@state.co.us.
We are committed to building work environments that are inclusive and reflect our communities and the diverse talents of all people. We strongly encourage candidates from all backgrounds and abilities to apply.
If not applying online, submit application to:
If you are not able to submit an online application, a paper application is available at this link: PDF State Paper Application (https://careers.colorado.gov/sites/careers/files/documents/Colorado-Paper-Application-202011-enabled.pdf) (Download PDF reader). Paper applications must be received via email to dor_ohr@state.co.us by the closing date and time of the application period listed on this announcement.
Methods of Appointment:
Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.
Step Pay Program:
Per the requirements of the Step Pay Program, any former or current State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification's pay range based on completed years in their current class series.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
Did you hear about this job from a DOR employee or job fair/event? If yes, please indicate the name of the employee or event that you attended.
02
CDOR - Are you aware of anyone with whom you have a personal relationship (including, but not limited to, any family members or those you or a family member have an intimate relationship with) currently employed with DOR? If yes, please provide the name of the employee and the Division they work in. Per DOR Policy OHR-006, family includes spouse, partner, child, parent, sibling, grandparent, grandchild, aunt, uncle, niece, nephew, or cousin, including those related by marriage, civil union, common law, blood, adoption or foster care.
03
CDOR - The salary range for this position is $57,708.00 - $63,612.00 annually. Are you still interested in this position? Marking "no" will result in removal from consideration. As a reminder, per the requirements of the Step Pay Program, any former or current State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification's pay range based on completed years in their current class series.
Yes
No
04
I understand that - Due to the nature of this position, during the months of racing season at the Arapahoe Park and off-track facility located at 26000 E. Quincy Ave. Aurora, CO 80016 the professional in this position will be required to work weekends and holidays during the summer months.
Yes
No
05
Please explain in detail your experience as it is related to the position.
Required Question
Employer
State of Colorado
Address
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Website
https://careers.colorado.gov/
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