Job Information
Cesar Chavez Foundation Accounting/HR Assistant-Temporary in Keene, California
Summary:
We are looking for a proactive Accounting / HR Assistant-Temporary willing to be a part of a solution driven team who is eager to learn. This person will provide support to the Financial Management and Humar Resources department by performing daily duties. You will be part of a team that is a centralized department working to maintain accurate information of a large organization. The ideal candidate will able to work comfortably in a team setting.
The goal is to contribute to the overall efficient operation of the department and the foundation.
Essential Duties and Responsibilities :
Accurately post and process invoices to ensure proper recording of all expenses.
Setting up New Vendors and obtaining W-9’s.
Collaborate with the accounts payable and accounts receivable personnel to identify and resolve any discrepancies or issues.
Assist in the review and coding of credit card expenses
Support Accounting Managers and CFO in projects, as assigned.
Regularly communicates with internal and external sources regarding invoices and statements.
Successfully functions as a team member.
Ensure all documents are stored and filed correctly in accordance with company policy and legal requirements
Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
Maintain Office Supplies Inventory
Displays regular and reliable attendance. Reports to and departs from work on time, as scheduled.
OTHER DUTIES AND RESPONSIBILITIES:
Demonstrates initiative by identifying potential problems and recommending reasonable solutions.
Proactively recommends process improvements in an effort to eliminate redundancy, reduce labor costs and/or increase efficiency.
Completes all assigned duties within the time frame and according to the standards as established by the Accounting Manager.
Complies with all CCF and program rules, policies and procedures.
Demonstrates commitment to professional growth by attending in-service trainings and staff development programs, and seeking out supervision when needed.
Demonstrates adequate care and responsibility for equipment. Reports and/or repairs missing or damaged equipment and supplies.
Ensures facilities upkeep and safety by maintaining neat and clean work areas, by securing work area at close of business day.
Familiar with and understands Cesar Chavez Foundation Personnel Policy manual and follows all established personnel policies.
Follows administrative chain of command.
Reads memos, directives, meeting minutes, and revised policies and procedures as posted.
Other duties as assigned.
Qualifications :
KNOWLEDGE OF:
Procedure manuals and an ability to interpret these effectively.
SKILLS:
Excellent written and oral communication skills.
Resourcefulness, initiative and the ability to work with minimal direction and supervision.
Utilizes logical problem-solving techniques both independently and in collaboration with others.
ABILITY TO:
Work harmoniously with Financial Management and Human Resources team, internal and external customers.
Create written documentation that is legible, clear, and concise.
Maintain positive morale and unit cohesion as evidenced by maintaining a cooperative and flexible attitude toward coworkers, showing adaptability to change, exhibiting effective communication and interpersonal skills, and taking initiative to solve problems.
Education and/or Experience :
2 year college degree preferred but not required.
A minimum of one to two year of accounting experience.
Minimum three years of administrative work.
Intermediate experience in MS Windows-based operating system.
Salary/Wage:
$19-$20/hour DOE