Job Information
Acosta Group Executive Administrative Assistant in Jacksonville, Florida
DESCRIPTION
Acosta is the sales and marketing powerhouse behind the most recognized Consumer Package Goods (CPG) brands headquartered in Jacksonville, Florida.We have an opportunity to work with a dynamic CEO and team.Have you previously supported executives in the “C-Suite”? Are you professional, polished, articulate and very experienced?This is a critical role in the organization ensuring that the CEO has the right support he needs to enable him to lead our company to achieve our vision.This position oversees a wide variety of situations involving the administrative functions of the office, including preparing materials, scheduling, correspondence, travel, expenses, etc. Relies on considerable experience and judgment to set priorities, plan, and accomplish goals. Sound judgment and the ability to work independently is expected as well as a high level of attention to detail, flexibility, excellent written and verbal communication, ability to engage internal and external senior executives and professionally represent the office of the executive. May lead and direct the work of others.
RESPONSIBILITIES
Review requests for time on CEO’s calendar, prioritizes and determines time/validates requests.
Resolves calendar conflicts and prioritizes appropriately.
Review Inbox clear out unnecessary emails and flags most important items for review.
Prioritizes calls as they come in, determining if the CEO needs to return the call, if it should be rerouted or if it requires immediate attention.
Anticipates issues, conflicts, and requests and proactively takes action to resolve them.
Keep all electronic files and information organized and easilyaccessible for the CEO based on topic and priority.
Interprets and adopts guidelines, including unwritten policies, precedents, and practices, which are not always completely applicable tochanging situations.
Anticipates and prepares materials needed by the executive for conferences, correspondence, appointments, meetings, telephone calls, etc.
Gathers appropriate data and prepares special or ad-hoc reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources. Prepares presentations using PowerPoint.
Assists executive with administrative details, usually of a confidential nature. May include assisting in deduction resolution.
Interfaces collaboratively with all Senior Leaders and addresses their requests diplomatically and with a sense of urgency.
Interacts with Board Members confidently and appropriately.
Represents that office of the CEO in a way that is polished, professional and compose
QUALIFICATIONS
High School Diploma with Associate’s degree and/or formal administrative training or certification (preferred) or equivalent work experience.
Must have 7 years or more of administrative assistant experience. Must have at least five years’ experience working for middle management or executive level.
Must present a consistently professional demeanor and be able towork in a highly visible position.
Must have excellent organizational, interpersonal and communication skills.
Must be able to organize tasks, establish priorities, maintain confidentiality and work as a team player.
Competencies
Organized
Proactive
Follow-Through/Take Ownership
Sense of Urgency
Composed
Diplomatic
Customer-Focused
ABOUT US
Acosta, and its subsidiaries, is an Equal Opportunity Employer
Position Type: Full time
Business Unit: Corporate
Salary Range: $52,200.00 - $78,300.00
Company: Acosta Services, Inc
Req ID: 707
Acosta Group
-
- Acosta Group Jobs
