Job Information
Randstad US administrative project coordinator in jacksonville, Florida
administrative project coordinator.
jacksonville , florida
posted may 16, 2024
job details
summary
$50,000 - $55,000 per year
permanent
high school
category office and administrative support occupations
referenceAB_4536410
job details
Join Our Team as an Administrative Project Coordinator! Are you ready to be the cornerstone of our dynamic civil construction projects? We're seeking a skilled Administrative Project Coordinator to drive efficiency, organization, and success in every phase of our operations. If you thrive in a fast-paced environment and are eager to play a vital role in top-tier construction ventures, we want to hear from you! Requirements:
Proven experience in administrative roles within the construction industry, particularly in commercial construction projects.
strong organizational skills with meticulous attention to detail.
Excellent communication and interpersonal abilities, with the capacity to collaborate effectively with diverse stakeholders.
Proficiency in project management software and Microsoft Office Suite.
Familiarity with contract management processes and procedures.
Ability to multitask and prioritize tasks in a fast-paced environment.
Knowledge of Equal Employment Opportunity (EEO) regulations preferred.
Demonstrated problem-solving skills and the ability to adapt to changing priorities.
A proactive and self-motivated approach to work, with a commitment to delivering high-quality results.
Responsibility: Prioritize safety above all else – it's our foremost concern! Thoroughly plan tasks – prepare diligently Clearly communicate expectations – be concise and consistent Efficiently carry out plans – strive for effectiveness Take full ownership – address challenges without making excuses Integrity: Conduct yourself with honesty – always choose the right path Show respect for others – demonstrate empathy Keep promises – ensure follow-through Be reliable – fulfill your commitments Practice humility – no room for arrogance Teamwork: Embrace the vision – establish and achieve objectives together Nurture individual growth – strengthen the team as a whole Lead by serving others – support fellow team members' success Persist – give your all for the team's success!
salary: $50,000 - $55,000 per year
shift: First
work hours: 8 AM - 5 PM
education: High School
Responsibilities
Receive, organize and process all contract documents with clients and owners.
Generate and process documents including but not limited to: performance and payment bonds, certified payroll, certificate of insurance, notice-to-owners, EEO, etc.
Prepare, expedite and track purchase orders, subcontracts, submittals and all documents required to contract with material vendors and subcontractors
Work with project managers to clarify and detail subcontractor and material vendor scopes.
Analyze quote, submittal and purchase order terms and conditions submitted by vendors.
Track submittals and ensure that documents are compliant and completed timely.
Obtain subcontractor performance and payment bonds according to contract requirements.
Ensure all vendors have submitted proper insurance certificates.
Assist Project Managers with all contract related items including RFIs, pay requests, invoice approval, release of liens, project close out documentation, etc.
Participate in “project handoff” and “job planning” meetings.
Set-up and manage contract files.
Analyze material and subcontractor requirements and solicit bids and quotations accordingly as directed
Manage and maintain project management databases including, but not limited to, subcontractors, vendors, material specifications, “best management practices”, etc.
Provide day-to-day administrative assistance to project managers and other management.
Skills
Planning
Maintaining Calendars
Organization
Subcontractor Management
Bid Packages
Quoting
Vendor Management
scope of work
Purchase Orders
Reporting
Documentation of Operations
Multi-tasking
Qualifications
Years of experience: 5 years
Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
Applications accepted on ongoing basis until filled.
get in touch
we are here to help you with your questions.
MM
meaghan mccahill
- meaghan.mccahill@randstadusa.com
Randstad US
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