Job Information
Aston Carter Accounts Payable Specialist in Irvine, California
Job Title: Accounts Payable Specialist
Job Description
We are seeking a highly skilled Payable Specialist with extensive experience in managing a full cycle AP desk. The ideal candidate will be responsible for ensuring accurate and timely processing of invoices, reviewing GL coding, and maintaining excellent vendor relationships. This role requires strong attention to detail and the ability to handle a high volume of invoices efficiently.
Responsibilities
Review invoices for appropriate GL coding and proof of product/service delivery at various office locations.
Ensure sales tax is charged correctly and process credit memos and weekly check runs.
Match purchase orders (PO) with invoices.
Prioritize payment of invoices based on vendor terms.
Monitor an electronic inbox for incoming invoices.
Process monthly expense reports.
Determine GL codes from the Chart of Accounts.
Reconcile monthly vendor statements.
Handle a high volume of invoices, up to 1500 monthly.
Communicate effectively with vendors and team members.
Essential Skills
Three years of experience with a full cycle AP desk.
Proficiency in PO matching.
Experience processing high volume invoices (up to 1500 monthly).
Excellent written and verbal communication skills.
Experience with Excel, including pivot tables and lookups.
ERP system experience, preferably with Dynamics.
Additional Skills & Qualifications
Experience with 3-way matching and batching.
Understanding of AP accrual and AP checks to vendors.
Experience with credit card processing and data entry.
Ability to complete EFT (electronic fund transfers).
Minimum of 2 years of relevant experience.
Experience helping with close processes is a plus.
Work Environment
The role is fully onsite at a nice, clean manufacturing company that specializes in making commercial doors. The office environment is family-oriented, fostering a culture where everyone is a team player, respectful, and approachable. The department consists of 15 people, all dedicated to maintaining a supportive and collaborative work atmosphere.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Irvine,CA.
Application Deadline
This position is anticipated to close on Apr 21, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
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