Job Information
Mb Solutions, Inc. Project Administrative Assistant in Houston, Texas
20-Aug-2024 to 19-Sep-2024 (PST) | Houston, TX, USA | Full Time
We have an exciting opportunity for a Project Administrative Assistant to join our team with JETS II Teammate Company,
Nexus Solutions.
The Project Administrative Assistant will:
Start telecon/WebEx, and open products from Weekly SharePoint page for meeting discussion
Tracking document reviews and coordinating reviewers for teams
Provide general administrative support, including scheduling meetings and reviews
Setting up and managing a "home page" on SharePoint which will display detailed information about the project
progress
Administer Project SharePoint site, which means 1) respond to requests for additional subsites, modify sites, manage
permissions, set up new lists/libraries, etc., to support growing project needs, 2) reorganize the site, and 3) maintain
telecon/WebEx content for Project using SharePoint calendar
Track general project actions and sending out reminders
Collect agenda topics for upcoming meetings using the weekly SharePoint page
Collect actions and follow up with actionees to get the actions completed and statuses updated ahead of the meetings
Publish minutes from the meetings that include decisions made and actions taken
Compile and distribute weekly email on meetings relevant to the team with agendas
Perform other duties as required
Qualifications - External
Requisition Qualifications:
Requires a HS diploma or its equivalent.
Experience with SharePoint administration either v2016 or O365 Teams and with Microsoft Office
Excellent oral and written communication skills
Experience in working with engineers in a collaborative environment
Experience with Teams Channels and file management
Requisition Preferences:
Requires a HS diploma or its equivalent and a minimum of 4 years of experience in the field or in a related area
Typically requires two (2) years of college with courses in business administration, computer science, and progressive
administrative experience, or any equivalent combination of relevant education and experience
Familiarity with Johnson Space Center (JSC) organizations, processes, and procedures
Wiki experience would be a bonus