Job Information
The City of Houston Administrative Associate in Houston, Texas
Administrative Associate
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Administrative Associate
Salary
$1,405.34 - $1,638.40 Biweekly
Location
Houston, Texas
Job Type
Full Time
Job Number
34403
Department
Houston Public Works
Division
Transportation & Drainage Operations (TDO)
Opening Date
06/21/2024
Closing Date
6/28/2024 11:59 PM Central
Description
Benefits
Questions
POSITION OVERVIEW
Applications accepted from: All Persons Interested
Section: TDO/ Bridge Maintenance
Reporting Location: 2701 Dalton
Workdays & Hours: Monday – Thursday, 6:30am – 5:00pm*
*Subject to change
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
Provide administrative support, interpret and implement basic rules and regulations. as well as policies, and procedures in the day-to-day operations of the Business Unit. Will assist with the hiring process for new hires to include but not limited to scheduling interviews, onboarding process, and scheduling training. At times, will represent the business unit in meetings and to convey meeting minutes to the business unit and other duties as assigned.
Responsibilities:
Compiles data for use in a variety of reports, surveys, inventories, and studies.
Composes, edits, and prepares correspondence, speeches, reports, directives, etc.
Maintains, prepares, revises, and disseminates department rules, regulations, policies, procedures, and other pertinent reference information.
Assists in Budget preparation and monitoring.
Assists in planning and implementing department sponsored activities and programs.
Coordinates special projects and conducts field investigations to evaluate project progress.
Provides technical guidance and assistance to clerical staff.
Performs other duties as requested.
Receive and handle incoming calls and forward messages to the appropriate division/section.
Maintains security by controlling access and following procedures, monitoring logbook, and issuing visitor badges.
WORKING CONDITIONS
The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.
This is a Houston Public Works Emergency Management position at the Tier 2 Level.
MINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.
EXPERIENCE REQUIREMENTS
No experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
LICENSE REQUIREMENTS
None.
PREFERENCES
*Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. *
GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRED: None
However, the department may administer skills assessment test.
SAFETY IMPACT POSITION: YES
If YES, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
SALARY INFORMATION
Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.
Pay Grade - 13
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.
To view your detailed application status, please log-in to your online profile by visiting:
http://agency.governmentjobs.com/houston/default.cfm or call 832-393-6036.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
If you need special services or accommodations, call 832-393-6036. (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE - Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.
Benefits include:
• Medical
• Dental
• Vision
• Wellness
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 11 city holidays, plus one floating holiday
• Flexible schedules
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Healthcare Flexible Spending Account
For plan details, visit http://www.houstontx.gov/hr/benefits.html
01
Please select your highest verifiable level of formal education completed.
9 to 11 years of formal Schooling
High School Diploma or GED equivalency.
Associate's degree in business administration, Liberal Arts, or a related field.
Bachelor's Degree or Higher in Business Administration, Liberal Arts, or a related field.
None of the above
02
How many years of Professional Administrative experience do you have?
5 or more years.
4 years but less than 5 years
2 years but less than 4 years
Less than 2 years
No experience
03
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
Yes
No
04
What would best describe your proficiency in MS Excel?
No experience with software/program
Beginner (e.g., data cleansing, sorting, filtering, de duplicating, grouping, formatting, moving/copying data, applying cell borders, simple mathematical formulas, producing summary tables from large data files)
Intermediate (e.g., advanced functions, MATCH, VLOOKUP, SUM IFS, Pivot Tables)
Advanced (All of the above listed skills including power query, power pivots, dashboard like reports)
05
Do you have experience with Data Entry Systems?
Yes
No
06
Have you completely and truthfully answered the question regarding employment gaps? (Failing to clarify employment gaps may result in the disqualification of delay for your application.)
Yes
No
Required Question