Jobs for People with MS: National MS Society

Description

We are offering a contract to hire employment opportunity for an Administrative Assistant role in Honolulu, Hawaii. The function of this role is to provide clerical, administrative, and project-based support in the realm of government affairs and programs. This job is based in a traditional workplace setting. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. To apply please call us at 808-531-0800.

Responsibilities:

• Management of the Director’s calendar/schedule.

• Scheduling of events, meetings for City Affairs Committee (CAC) and Programs Department on calendar, and via Zoom or in-person.

• Arranging travel and related arrangements for the department.

• Providing daily support with meetings, events, and activities of the Director and department.

• Preparing and maintaining the CAC agenda, minutes, bills, resolution, and meeting materials in a scheduled and timely manner at the direction of the Director of Government Affairs & Programs.

• Maintaining files and official records associated with CAC.

• Assisting with PowerPoints for CAC member presentations.

• Cross-training to support other functional areas during times of particular need.

• Performing other duties as needed by the department or other departments.

Skills:

• Proficient in Data Entry, Email Correspondence, Microsoft PowerPoint, Schedule Appointments, and Calendaring.

• Ability to handle Expense Reports, Travel Arrangements, Prepare Meeting Agendas, Meeting Minutes, and Microsoft Office Suites.

Requirements • Must have a minimum of 3 years of experience as an Administrative Assistant or in a similar role

• Proficiency in Microsoft Office Suites, including Microsoft PowerPoint

• Strong skills in Data Entry and Email Correspondence

• Experience in scheduling appointments and managing calendars

• Experience in preparing and managing expense reports

• Ability to make travel arrangements and prepare meeting agendas

• Experience in taking and distributing meeting minutes

• Must demonstrate strong organizational skills and attention to detail

• Excellent written and verbal communication skills

• Ability to work independently and as part of a team

• Must be able to prioritize tasks and meet deadlines

• Must have a proactive approach to problem-solving with strong decision-making skills

• Professionalism and a positive attitude is a must

• Must be able to maintain confidentiality, and demonstrate integrity and ethics

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .