Job Information
Commonwealth of Pennsylvania Fiscal Assistant in Harrisburg, Pennsylvania
Reference #: 4363484 THE POSITION NOTE: THIS IS A REPOSTING OF CS-2023-71018-00710. IF YOU APPLIED UNDER THE PREVIOUS POSTING WHICH WAS OPEN FROM JANUARY 31, 2024 TO FEBRUARY 14, 2024, YOU CANNOT SUBMIT A NEW APPLICATION.
The PA Department of Education, Division of Fiscal Management is in search of a highly responsible professional with a passion for fiscal administration. The fiscal assistant provides technical support to the Division in support of the ACT195/90/35 Program, Non-Public Information System (NPIS). Don't miss this career opportunity, apply today!
DESCRIPTION OF WORK ACT915/90/35 Program provides service to approximately 1,100 non-public and private schools in Pennsylvania. The Act states that PDE will purchase textbooks and educational materials and loan them to Pennsylvanian students who attend non-public and private schools. The unit processes approximately 20,000 purchase orders (POs) and 50,000 invoices per school year and has an estimated annual budget of $26,000,000.
The Fiscal Assistant is responsible for specific and distinct fiscal and procurement functions and is required to demonstrate and apply a working knowledge of the regulations, rules and procedures related to invoice processing. The incumbent reviews POs submitted by the schools, reviews all incoming invoices for accuracy, reviews statements submitted by vendors, and resolves outstanding invoice issues.
Additional details regarding the duties of this position may be found in theposition description.
Work Schedule and Additional Information: Full-time employment. Work hours are 7:30 am to 4:00 pm, Monday - Friday, with 60-minute lunch. Telework: You will have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. May change based on operational needs. The Commonwealth of Pennsylvania provides excellent benefits, pay increases, paid leave and holidays, as well as opportunities for career advancement. Salary:New hires to the commonwealth will start at the minimum salary rate. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS Minimum Experience and Training Requirements: Two years of experience performing bookkeeping or clerical accounting work; or An associate degree in accounting or business administration including or supplemented by six credits in accounting; or Any equivalent combination of experience and training.
Other Requirements: You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. You must be able to perform essential job functions.
How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment references for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.
Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
EXAMINATION INFORMATION
Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.