Job Information
Commonwealth of Pennsylvania Administrative Assistant 1 in Harrisburg, Pennsylvania
Reference #: 4540027 THE POSITION
Are you searching for administrative work in a place that values transparency and accountability? The Pennsylvania Department of State is seeking an Administrative Assistant 1 to provide support for the Bureau of Campaign Finance & Lobbying Disclosure. Help us ensure campaign finance and lobbying disclosure reports and registrations are accurate and available to the public! DESCRIPTION OF WORK
In this position, you will review campaign finance reports and lobbying disclosure reports for accuracy, inconsistencies, and violations of the law. This includes preparing a failed to file list by pulling files and documents from online and conducting research to ensure all registrants on the list should be referred for non-payment. This position also assists customers at the front desk, over the phone, and via email in addition to serving as the bureau's timekeeper and requisitioner. You will have the opportunity to assist the manager with quality assurance testing for internal databases and make recommendations based on results and your good judgment. Take initiative with your career join our team!
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information: Full-time employment Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with 30-minute lunch. Telework: You may have the opportunity to work from home (telework) part-time, up to two days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. Salary:In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS Minimum Experience and Training Requirements: Such training as may have been gained through graduation from a four year college or university; or Any equivalent combination of experience and training. Applicants will be considered to have met the educational requirements once they are within three months of graduating with a qualifying degree.
Additional Requirements: You must have at least 1 to 2 years of customer service and de-escalation experience. You must have at least 1 to 2 years of experience using Microsoft Office Suites. You must be able to perform essential job functions.
Preferred Qualifications (not required): Ability to prioritize and multitask in a fast-paced environment; that includes managing several tasks and projects at the same time Ability to maintain a high level of confidentiality Ability to interact professionally with high level internal and external customers
How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about emplo ment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.
Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.