Job Information
New Jersey State Job Bank Business Operation Liaison in Hamilton, New Jersey
Position Overview: We are seeking a highly organized and detail-oriented professional to assist and oversee the day-to-day administrative operations of our office. The ideal candidate will play a crucial role in ensuring smooth workflows, maintaining efficient financial and administrative systems, and contributing to employee engagement and development. This is an in-person position, reporting to the firms Hamilton, NJ office. Key Responsibilities: Bookkeeping and Financial Tasks: Maintain accurate financial records, including accounts payable, receivable, and general ledger entries. Process 401(k) contributions and census submissions with a high level of accuracy. Collaborate with external accountants to assist in audits and year-end financial reporting. Insurance Management: Stay current on company insurance policies, including renewals and compliance requirements. Address insurance-related inquiries and resolve claims as needed. Talent Acquisition and HR Tasks: Post job advertisements on relevant platforms and review incoming resumes. Coordinate interviews, ensuring a seamless process for candidates and hiring managers. Oversee onboarding for new hires, including paperwork completion and orientation scheduling. Handle employee separation processes, including exit interviews and final documentation. Administrative Oversight: Supervise general office operations, such as supply management, facility maintenance, and vendor relations. Ensure compliance with organizational policies and procedures. Maintain employee records and update company databases regularly. Message Copilot Invoice and Billing Management: oMonitor and process invoices while maintaining vendor relationships. oResolve billing discrepancies and ensure timely payments. General Office Support: oAct as the first point of contact for internal and external inquiries. oManage schedules, meetings, and travel arrangements for senior leadership. oAddress ad-hoc tasks and provide solutions to operational challenges. Qualifications: Proven experience in office management, bookkeeping, or administrative coordination. Familiarity with 401(k) administration, insurance processes, and HR tasks. Proficiency in financial software (e.g., QuickBooks), Microsoft Office Suite, and payroll systems. Exceptional organizational, multitasking, and communication skills. Strong attention to detail and problem-solving abilities. Five years of relative experience at the minimum. A bachelor's degree is highly preferred. To apply, please submit your resume and a cover letter outlining your relevant experience and qualifications to Kaz Tabrizi at ktabrizi@aidpe.com; mojgan@aidpe.com (732-648-9001) and Max Patel at mpatel@aidpe.com