Jobs for People with MS: National MS Society

ePosition Title: Accounts Receivable/Payable & Fuel Accounting Assistant

*Position Type: *Full-Time

Hours: 40 Hours per Week

*Pay: *$20-$25/hr. depending on experience

PTO: 2 Weeks

401K Match: Yes

Location: In Person (RPF Oil Company) -- 5066 E Hill Rd, Grand Blanc, MI 48439

*RPF Website: *https://www.rpfoil.com/

*About RPF Oil Company: *RPF Oil Company is a leading provider of high-quality wholesale petroleum products, committed to delivering exceptional service and value to our customers. We pride ourselves on our dedication to innovation, sustainability, and community engagement. We are looking for a motivated and detail-oriented Accounts Receivable/Payable & Fuel Accounting Assistant to join our dynamic team.

Position Summary: The Accounts Receivable/Payable & Fuel Accounting Assistant will be responsible for supporting the day-to-day operations of the accounting department, with a focus on accounts receivable, accounts payable, and fuel accounting. This role is essential in ensuring accurate and timely processing of financial transactions, maintaining financial records, and supporting the overall financial health of the company.

KEY RESPONSIBILITIES:

Accounts Receivable:

• Process customer invoices and ensure timely collection of payments
• Monitor accounts to identify overdue payments and follow up with customers
• Reconcile customer accounts and resolve discrepancies
• Prepare and distribute accounts receivable reports to management

Accounts Payable:

• Review and verify invoices for accuracy and proper authorization
• Process vendor payments and ensure all payments are made on time
• Reconcile vendor statements and resolve any discrepancies
• Maintain organized and accurate records of all accounts payable transactions

Fuel Accounting:

• Assist in the recording and reconciliation of fuel transactions
• Monitor fuel inventory levels and report any discrepancies
• Support the preparation of fuel-related financial reports and analyses
• Collaborate with the operations team to ensure accurate fuel data entry and reporting
• Communicate daily with Dispatcher

Core Responsibilities:

• Log and track commissioned dealers into Excel spreadsheet (daily)
• Reconcile commissioned dealers deposits (daily)
• EFT dealers as needed
• Log fuel from commissioned dealer sheets on daily gallons sheets and send to management (daily)
• Process chargebacks and rebuttal letters (if needed) for dealers and email (once per week)
• Order supplies from Sam's Club and pick up orders (once per month)
• Process Co-Op (as needed)
• Process Mystery Shops and email to dealers (as needed)
• Filing (as needed)
• Update Gmail office email (as needed)
• Order Helios supplies (as needed)
• Various interim projects throughout the year (as needed)
• Light cleaning (as needed)

Qualifications:

1-3 years of experience in accounts receivable, accounts payable, or general accounting

Experience in fuel accounting or the petroleum industry is a plus

Proficiency in accounting software (Factor) and Microsoft Office Suite, particularly Excel

Strong attention to detail and accuracy

Excellent organizational and time management skills

Strong communication and interpersonal skills

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