Job Information
Gilbert Mechanical Contractors LLC Accounting Associate - Gilbert Mechanical in Gilbert, Minnesota
Accounting Associate - Gilbert Mechanical
Gilbert, 5251 West 74th St., Edina, Minnesota, United States of AmericaReq #2098
Wednesday, March 26, 2025
Gilbert Mechanical, a Legence company
For more than 40 years, it has been Gilbert's (https://www.gilbertmech.com/) mission to provide outstanding mechanical, electrical, plumbing, controls, and fire protection services in the Minneapolis/St. Paul area. Today, Gilbert employs more than 200 people in the Twin Cities market, and its clients represent a diverse range of technical market sectors, with specialization in the healthcare industry. Our fun, open and innovative culture is supported by forward thinking industry leaders who are united in collaboration and the pursuit of breakthrough ideas. Gilbert’s philosophy includes mutual respect for all individuals, application of innovation and a rigorous serve-the-customer mentality. We create a culture of teaching and learning through cross mentoring that spans generations, disciplines, interests and talents. We strive to give each person exposure to the widest array of experiences possible to help them grow further and faster than they could anywhere else.
Gilbert Mechanical Contractors is seeking a detail-oriented and motivated Accounting Associate to join our accounting team. This full-time, onsite role collaborates and will support a variety of clerical accounting tasks related to accounts receivable, accounts payable, and the general ledger.
This role requires a strong work ethic, self-motivation, the ability to meet deadlines, and excellent organizational skills. Proficiency in Microsoft Excel is required; experience with Sage 300 is a plus.
Key Responsibilities
Daily Deposits and Cash Receipts
Electronically scan and deposit all received checks daily
Adjust non-scannable items in bank deposit software and reconcile totals
Post cash receipts (checks and ACH deposits) in Sage, coded to the appropriate job or GL account
Research and resolve payment discrepancies
Accounts Receivable
Conduct collection calls and follow up on aged accounts receivable
Run D&B credit reports for new customers
Set up new customer accounts
Process credit card payments
Assist with month-end AR reporting and monthly billing
Mail monthly statements to customers
Direct Job Costs
Price and enter out-of-stock inventory into Sage 300
Vehicle Administration
Maintain and update the Vehicle Master List
Prepare and distribute vehicle activity reports
Manage gas card issuance, replacements, and user support
Payroll Support
Enter time for field employees
Organize and maintain PTO and expense reimbursement requests in shared folders and tracking spreadsheets
Reception Support
Provide backup phone coverage for the receptionist as needed
Other Duties
Send W-9s as requested
Assist with audit responses and requests from the parent company and affiliates
Requirements
Associate degree in Accounting, Finance, or a related field (or equivalent work experience)
2+ years of experience in an accounting or administrative support role
Proficiency in Microsoft Excel (pivot tables, formulas, and data entry)
Strong attention to detail and accuracy
Excellent time management and organizational skills
Ability to prioritize tasks and meet deadlines in a fast-paced environment
Strong interpersonal and communication skills
Experience with Sage 300 or other accounting software preferred
Familiarity with basic accounting principles and procedures
We are unable to provide immigration sponsorship for this position.
#LI-JS1 #LI-Onsite
About Legence
Legence, a Blackstone Portfolio Company , is North America’s leading, integrated provider of energy efficiency and sustainability solutions for the built environment. Legence improves the performance of buildings, making the spaces that shape our lives healthier and more sustainable. We specialize in helping clients decrease operating costs, reduce carbon emissions, and enhance occupant well-being and productivity. From advisory services and design to construction and ongoing maintenance, we offer a comprehensive suite of Stackable Solutions™ across the entire building lifecycle. With over a century of experience, we have the expertise to implement high-performing projects with unmatched outcomes, serving industry leaders in mission-critical and other essential sectors such as data centers, semiconductors, life sciences, healthcare, education, and more.
Benefits Overview
Health & Welfare : Medical, dental, vision, prescription drug benefits, company-paid short term and long term disability, basic group life and AD&D, and mental wellness support through Spring Health.
Time Off Benefits : Paid vacation, company-paid holidays, and paid sick leave.
Financial Benefits : 401(k) retirement savings plan
Reasonable Accommodations
If you need assistance or accommodations during the application or interview process, please contact us at [email protected] or your dedicated recruiter with the job title and requisition number.
Third-Party Recruiting Disclaimer
Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.
Pay Disclosure & Considerations
Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.
Equal Employment Opportunity Employer
Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law
Other details
Pay TypeHourly
Travel RequiredNo
Required EducationAssociate Degree
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- Gilbert, 5251 West 74th St., Edina, Minnesota, United States of America