Job Information
Hall County Deputy Clerk to the County Commission in Gainesville, Georgia
**[JOB SUMMARY[: [Provides secretarial/administrative assistance to the Clerk to the County Commission (Clerk) and County Administration. Assumes the responsibilities of the Clerk in their absence. Responsibilities may include assisting in preparing meetings, performing typing, file maintenance, and routine administrative work.
[ESSENTIAL FUNCTIONS AND RESPONSIBILITIES[: [Assumes the responsibilities of the Clerk in his/her absence. [Copies agenda items and assists in preparing electronic and printed materials for the commissioners. [Answers the phone, processes mail, provides information to the public and assistance within the scope of designated authority; receives and sends information to and from other agencies and jurisdictions. [Types memos, letters, reports, and general correspondence from rough draft and may personally compose routine replies. [Assists in the preparation of presentation materials for management as needed. [Assembles a variety of data from office records for incorporation into various departmental reports. [Assists elected officials, the general public, and other government employees with locating governmental records; copies documents as requested. [Establishes and maintains files on all contracts, deeds, and other obligations. [Prepares and maintains Government monthly meeting calendar. [Records meetings and transcribes recordings, dictation, and meeting minutes. [May file and index minutes, ordinances, resolutions, and agreements; maintain the record keeping of the Board minutes. [Assist in coordinating responses to Open Records Requests. [Notarizes official documents. [Prepares and maintains ongoing lists and logs; records various departmental statistics. [Assists management with various special projects or programs to include maintaining records and coordinating tasks. [Maintains and develops the electronic agenda process to improve document flow, reporting, and record keeping. [Assists with records retention. [Scheduled work hours will, at times, extend past the standard business day of 8 a.m. to 5 p.m. E.g. County Commission Work Sessions and County Commission Meetings. [Regular and predictable attendance is required. [Performs other duties as required. ]{cambria",serif"=""}]{cambria",serif"=""}]{cambria",serif"=""}]{cambria",serif"=""}]{cambria",serif"=""}]{cambria",serif"=""}]{cambria",serif"=""}]{cambria",serif"=""}]{cambria",serif"=""}]{cambria",serif"=""}]{cambria",serif"=""}]{cambria",serif"=""}]{cambria",serif"=""}]{cambria",serif"=""}]{cambria",serif"=""}]{cambria",serif"=""}]{cambria",serif"=""}]{cambria",serif"=""}]{cambria",serif"=""}]{cambria",serif"=""}]{cambria",serif"=""}]{cambria",serif"=""}]{cambria",serif"=""}]{cambria",serif"=""}]{cambria",serif"=""}**