Job Information
Purdue University Fort Wayne Administration Assistant (31838) in Fort Wayne, Indiana
[Join Purdue University Fort Wayne: [We are currently seeking a full-time, on-site, **Administrative Assistant in our TRIO Upward Bound. This position provides clerical and organizational support for TRIO Upward programs. The pay for this position is $15.92.
[Please include a cover letter and a resume for further consideration. [Primary Responsibilities:]{helvetica",sans-serif"=""}]{helvetica",sans-serif"=""}]{helvetica",sans-serif"=""}]{helvetica",sans-serif"=""}**
- Provide administrative support to the department and be the first point of contact.
- Manage financial transaction related to federal grants and discretionary funds, as well as assist with constructing department budgets.
- Maintain both the participant files within the Upward Bound database and hard files.
- Assist with recruitment and selection of program participants, as well as preparing for events related such as orientation, special programming, and any other related event.
- Manage and coordinate all food components of programs, like workshops, special events/banquets, residential means, and the Summer Food Service Program.
- Prepare travel arrangements for staff and students such as travel requests, booking flights, reserving hotel accommodations, etc.
- Manage arrangements for meetings and accurately communicate program information and organized meetings.
- Effectively collaborate with Purdue Fort Wayne staff and faculty.
- Manage phone calls, email, scheduling meetings, and student programming.
- Other duties as assigned.
[Required Qualifications:]{helvetica",sans-serif"=""}
- A High School diploma or GED.
- 2 years of related experience.
- Knowledge of maintaining informational database and complex records.
- Ability to comply with university, financial, and programmatic policies and procedures and to maintain accurate financial records, along with other confidential information and sensitive documents.
- Ability to work independently, display strong decision-making and organization skills, and to multi-task and prioritize when needed.
- Ability to manage and plan special events and activities, as well as work with a diverse group of people.
- Strong written and verbal communication skills.
- Proficiency with desktop computer applications and programs, such as Microsoft Office and Outlook.
- Must have a valid drivers license and remain in compliance with the Purdue University Motor Vehicle Records Check policy.
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