Job Information
Colorado State University Human Resources Generalist in Fort Collins, Colorado
Posting Detail Information
Working TitleHuman Resources Generalist
Position LocationFort Collins, CO
Work LocationPosition is fully in-office/in-person
Research Professional PositionNo
Posting Number202401038AP
Position TypeAdmin Professional/ Research Professional
Classification TitleProf/Indiv Contrib I
Number of Vacancies
Work Hours/Week40
Proposed Annual Salary Range$55,000 - $70,000 with benefits (salary is commensurate with experience and qualifications)
Employee Benefits
Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)
Explore the additional perks of working at CSU here.
For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .
Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !
Desired Start Date
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on07/01/2024
Description of Work Unit
Veterinary Health System
The Veterinary Health System transforms our service units into a comprehensive veterinary medical center governed by responsible management that supports our units’ individual missions. Capitalizing on Colorado State University’s top ranking in veterinary medicine, and building on our tradition of providing high-quality compassionate care and achieving outstanding clinical outcomes, the Veterinary Health System broadens our expertise and skill to deliver the highest levels of customer service, employee satisfaction, and advancements in medicine through clinical service, research, and innovation.
Ourmissionis to educate the next generation of veterinarians by providing exceptional veterinary care and service to the community every day. Ourvisionis to advance medicine by integrating world-class patient care with leadership in veterinary education and scientific discovery.
Why work at Colorado State University?
CSU was recently ranked first among Colorado-based educational employers and fifth among all in-state employers in Forbes magazine’s “America’s Best Employers by State!”
We are looking to add individuals to our team who have the following characteristics:
Confidence – they expect success in what they do
Compassion – they have genuine care and concern for others
Commitment to Inclusive Excellence – they engage principles of diversity, equity, inclusion, and justice in all they do, valuing a supportive community where everyone’s contributions are valued, and all voices are heard
Empowerment – they use their knowledge and skills to adjust, change, and improve daily tasks/work for themselves and others
Integrity – they are honest, and others trust them
Responsibility – they take ownership of decisions and actions
Our Investment in You
Colorado State University ( CSU ) is committed to providing employees with a strong and competitive benefits and well-being package that supports you, your health, and your family.
These CSU resources help with many aspects of your life – financial, physical, emotional, family, workplace wellness. These resources are part of our investment in you.
Employees are benefits eligible when working a minimum of 20 hours per week;benefits outlined below reflect full-time status of 40 hours per week; some benefits would be prorated for part-time status.
Paid time off to include 24 vacation days, 15 sick days, 11 paid holidays annually
Attractive evening work schedule that is flexible yet consistent Monday-Friday
Comprehensive benefits programs and services including Medical, Dental, Vision, Life, Disability, Parental Leave, work/life resources, and more
Robust Employee Assistance Program ( EAP ) for your overall well-being
FREE college credit courses (up to 9-semester credits per year) through the Employee Study Privilege program
Tuition Scholarships up to 50% for eligible family members
FREE employee growth opportunity through CSU training and development opportunities
After-school programs and summer camps for kids
Community Discounts
FREE MAX transit use with CSU identification
For more detail about these and other Health and Welfare benefits and Commitment to Campus programs, visit our CSU Well-Being Hub athttps://hr.colostate.edu/well-being-hub/and our Benefits programs for Administrative Professional employees:https://hr.colostate.edu/current-employees/benefits/afap/.
Retirement Programs
While employees of CSU do not contribute to Social Security, the University and the state of Colorado offer competitive retirement plans. As a condition of employment and required by Colorado law, employees are required to participate in either the University’s Defined Contribution Plan ( DCP ) or the Public Employee’s Retirement Plan ( PERA ) of Colorado. Each plan offers a generous employer match between 10% – 21%. For more information, visit:https://hr.colostate.edu/current-employees/benefits/afap/retirement/.
Campus Culture and Principles of Community
Colorado State University has a campus culture that is driven by a desire always to do better and a vision to be the best place to learn, work, and discover. Our Principles of Community – Inclusion, Integrity, Respect, Service, and Social Justice – reflect our core values and support CSU’s mission and vision of access, research, teaching, service, and engagement. Each member of our community has a responsibility to uphold these principles when engaging with one another and acting on behalf of the University. For more information visit:https://hr.colostate.edu/prospective-employees/our-people/.
Tobacco and Smoke-Free
Colorado State University is a tobacco and smoke-free campus. For the health of our university community, the use of smoking, vaping or tobacco products is prohibited on CSU grounds or in buildings.
Position Summary
Passionate About Pets and People? Join Our Pack!
Are you a dynamic HR professional with a heart for animals and a knack for people management? Our Veterinary Teaching Hospital is searching for a Human Resources Generalist who’s ready to make a difference in a bustling, compassionate environment. Whether you’re an experienced HR wizard or a rising star in the field, we invite you to be a pivotal part of our team, where every day is a chance to support our dedicated staff and care for our furry, feathered, and scaly friends. Let’s create a workplace where wellness and teamwork are top priorities. Ready to embark on this journey with us?
The Human Resources Generalist position performs para-professional/technical human resource services, is a primary point of contact for all Veterinary Teaching Hospital ( VTH ) staff and faculty supervisors, and will be responsible for understanding HR practices and policies for the College ( CVMBS ) as well as the University ( CSU ). This position provides support for talent acquisition, onboarding, employee life cycle management, performance management, and training and development. Additional administrative duties include records management, leave and systems data entry as well as processing, tracking and maintenance of personnel information, records, and electronic archiving systems. Job duties include providing accurate information and responses to HR related questions and inquiries and ensuring strict confidentiality in all HR communication and records. The VTH HR team supports more than 350 employees within the hospital.
This is a hands-on position requiring a wide range of knowledge of varied human resource practices and policies, including working knowledge of federal and state laws and regulations, as well as the ability to interpret and implement University and College regulations and policies for overall compliance. This position requires the application of HR knowledge and theory in a complex, fast-paced, and ever-changing environment.
This position is responsible for developing collaborative working relationships to deliver HR solutions, and mustclearlyunderstand the vision and strategies of each service within the VTH while completing daily transactional tasks. Successful candidates will have a strong work ethic, uphold confidentiality, have an internal customer focus, and the skills and flexibility to interact effectively with a range of people.
The employee in this position is designated as essential personnel and may need to be available to support hospital personnel in times of campus closures.
The successful candidate must be legally authorized to work in the United States by the proposed start date; the department will not provide visa sponsorship for this position.
A combination of signing bonus and relocation expenses may be considered for successful and eligible candidates.
Required Job Qualifications
Bachelor’s degree in Human Resources, Business Management/Administration, or closely related field OR any bachelor’s degree and two (2) years of professional HR experience.
Minimum of one (1) year of experience in human resources, talent management, and/or recruiting as a primary responsibility.
Demonstrated experience with human resources information systems ( HRIS ) like Oracle HR System, PeopleAdmin Talent Management System ( TMS ), Kuali, TimeClock Plus ( TCP ), and/or other related systems.
Demonstrated high-level communication skills and ability to engage with and effectively communicate complex information to a diverse audience.
Preferred Job Qualifications
Master’s degree in Human Resources, Business Management/Administration, Organizational Development, or closely related field.
Professional certification such as PHR / SHRM -CP.
Demonstrated leadership, mentorship, and/or supervisory experience in a progressive HR environment.
Ability to show initiative and independence as well as ability to function well in an atmosphere that promotes teamwork.
Demonstrated ability to be detail-oriented and highly organized with experience tracking multiple projects while dealing with competing priorities.
Experience working within a medium to large size organization with multiple employee groups.
Experience in a higher education environment, preferably in Human Resources, Equal Opportunity, or Talent Development.
Human resources experience in a medical or healthcare environment.
Demonstrated ability working with Microsoft Office Suite and an aptitude for quickly learning new technology.
Knowledge and experience with records retention and maintenance.
Knowledge and experience creating and delivering supervisor/employee professional development programs.
Knowledge and experience implementing principles of Justice, Equity, Diversity, and Inclusion in the workplace.
Diversity Statement
Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.
Essential Duties
Job Duty CategoryHuman Resources Administration
Duty/Responsibility
Work directly with VTH employees to answer HR related questions and processes related to HR. Work directly with CVMBS HR team and CSU HR for guidance and compliance with HR documents and any HR related issues that may arise.
Enter, create, and update employee records in Oracle on a regular basis to ensure accuracy of records.
Be familiar and become proficient in varying policies and procedures for each employee group including Administrative Professional (AP), State Classified (SC), Non-student Hourly ( NSH ), and Student Hourly.
Communicate and disseminate information regarding HR changes, internal deadlines, appointment expirations, updates, and policies to relevant parties.
Understand guidelines and process entries for Worker’s Compensation, Leave Without Pay, and other HR related entries for VTH employees.
Maintain and update personnel records, ensuring compliance with state and federal laws.
Support VTH in developing, administering, and overseeing processes, procedures, and compliance with university HR and Talent Acquisition (TA) guidelines.
Onboarding and offboarding of VTH employees and non-student hourlies:
Onboarding includes functioning as an initiator, applicant manager, and hiring authority in TMS , assisting with hiring, onboarding process, and access to university systems (offer letters, EID , background checks, verifying I9, all hiring processes).
Offboarding includes verification and/or collection of university equipment, security badge, pcards, keys, termination of access, finalize time entries and storing any pertinent documents in the personnel record.
Onboarding and offboarding of student employees:
Onboarding includes functioning as an applicant manager and initiator in Handshake, assist with hiring, onboarding process and access to university systems ( EID , background checks, verifying I9, all hiring processes).
Offboarding includes verification and/or collection of university equipment, security badge, keys, termination of access, finalize time entries and storing of any pertinent documents in the personnel record.
Partners with CVMBS HR Case Manager to coordinate FMLA , ADA and worker’s compensation claims/cases as needed.
Partners on and supports VTH environmental health, safety, and wellness activities/initiatives.
Supports a collaborative team environment. Partners with VTH leadership for assessment, development, and delivery of climate/engagement initiatives.
Percentage Of Time40%
Job Duty CategoryPosition/Search Process Management & Talent Acquisition
Duty/Responsibility
Support for hiring of administrative professional and state classified staff for the VTH , including position description review and TMS support.
Serves as primary HR Generalist for moving position requests through the hiring process – reviewing and approving requests for positions to move to classification and posting, candidate review and selection in collaboration with hiring manager, candidate interviewing, initiating background checks for top candidates, creating and providing offer letters to include facilitating and negotiating candidate counter offers, and hiring and initial onboarding.
Review job description changes received from VTH Service Leaders, Supervisors, and/or VTH Leadership. Identify whether this position is properly written; complies with AP or SC language and regulations; is consistent with similar positions within the VTH and define when there are differences; has essential requirements to post to include appropriate minimum qualifications, education and clear and complete designation of duties.
When needed during a search, reposting and realigning positions at the request of the service leader.
Enter and approve records in TMS to hire positions and will also need to train others within the VTH on TMS and these processes.
Research and support diversity, equity and inclusion staffing efforts within the VTH to attract a diverse pool of qualified and capable talent.
Actively guide and lead sustainable staffing strategies, including recruiting top talent, employee retention and engagement, and succession plan development.
In coordination with hiring/current manager, guide the creation and classification of positions (new/replacement/promotion) in alignment with University HR, Provost, and Talent Acquisition guidelines to ensure best practices and consistency in VTH personnel administration.
Attend University HR and Talent Acquisition meetings and trainings and other professional development opportunities. Disseminate appropriate information learned to the VTH .
Percentage Of Time40%
Job Duty CategoryPerformance Management
Duty/Responsibility
Guide supervisors on personnel matters such as performance management and professional development opportunities. First point of contact for employee relations issues, then elevate situation to HR Partner and/or VHS Senior HR Generalist.
Distributes timelines and proper documentation to supervisors for annual performance evaluations. Ensures evaluations are completed timely, enters related information in Oracle, and stores completed evaluations in personnel files.
Demonstrates ethical and transparent communication while maintaining appropriate confidentiality.
Percentage Of Time10%
Job Duty CategoryPayroll Reconciliation
Duty/Responsibility
When help is needed from the Payroll/HR Specialist, this position will:
Assist with hourly and salaried payroll responsibilities for accurate and timely submission of bi-weekly and monthly payroll for all VTH employees.
Oversee staff and student employee time entry and monthly leave reporting in TCP . Provide updates, deadlines, and training to VTH employees and supervisors when appropriate.
Audit timesheets for accuracy, working with supervisors for correction.
Approve payroll (hourly and salary) monthly, managing inclement weather, special leaves, additional days off, etc.
Responsible for Family Medical Leave ( FML ) entry into TimeClock Plus ( TCP ).
Process PPDAs and collaborate with other HR staff responsibilities to process payroll.
Percentage Of Time5%
Job Duty CategoryMiscellaneous
Duty/Responsibility
Special projects assistance
Cross-train/backup for other team members as needed
Other duties as assigned and/or needed by VTH leadership
Percentage Of Time5%
Application Details
Special Instructions to Applicants
This position will remain open until filled. For full consideration, please apply by11:59pm (MT) on July 1, 2024.Applications will continue to be reviewed after that date as needed. Interested applicants must submit a cover letter which addresses how professional experiences align with the required and preferred qualifications, a current resume, the names, email addresses, and telephone numbers of three (3) professional references. References will not be contacted without prior notification of candidates. If you have questions, please contact the VTH HR staff at VTH_HR@colostate.edu.
CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.
Conditions of EmploymentPre-employment Criminal Background Check (required for new hires), Essential Services Designation
Search Contactvth_hr@colostate.edu
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.
Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
References Requested
References Requested
Minimum Requested3
Maximum Requested3
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Are you willing and able to report to work as directed to perform essential and/or emergency services without delay or interruption?
Yes
No
Cover Letter
Resume
Optional Documents
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