Job Information
Colorado State University Administrative Assistant & Coordinator in Fort Collins, Colorado
Posting Detail Information
Working TitleAdministrative Assistant & Coordinator
Position LocationFort Collins, CO
Work LocationPosition qualifies for hybrid/in-office work
Research Professional PositionNo
Posting Number202401044AP
Position TypeAdmin Professional/ Research Professional
Classification TitleTechnical/Support II
Number of Vacancies1
Work Hours/Week20-25
Proposed Annual Salary Range45000-50000
Employee Benefits
Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)
Explore the additional perks of working at CSU here.
For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .
Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !
Desired Start Date08/12/2024
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on07/15/2024
Description of Work Unit
DESCRIPTION OF WORK UNIT :The Civil and Environmental Engineering ( CEE ) Department at Colorado State University is recognized both national and internationally for its education, research, and service and outreach programs, and is ranked in the top 40 of such programs in the USA . The CEE Department consists of 36 tenured and tenure-track faculty, 16 research scientists/scholars, 27 research associates, and 11 administrative professionals. Additional information about the CEE Department can be found athttp://www.engr.colsotate.edu/ce/
Position Summary
This position provides organizational support to the Colorado State University Department of Civil and Environmental Engineering by performing essential project coordination and administrative duties including but not limited to development of communications materials and processes to efficiently streamline organization of relevant project materials such as budgets, technical or progress reports, electronic materials including web content, grant proposals and contracts; coordination of in-person and hybrid events (e.g., conferences, workshops, meetings) including onsite programming, catering arrangements, schedule coordination, travel, event registrations and other associated logistics; purchasing and payment processing and other financial duties as assigned.
This is a part-time administrative professional position located on our Fort Collins campus with a full benefits package; enrollment in group health, life and accident insurance, retirement plan options, work injury benefits, disability insurance, and additional opportunities such as free employee study privilege credits. CSU offers spousal and domestic partner benefits as well. For more information, please visit our Human Resources website: http://www.hrs.colostate.edu/
Required Job Qualifications
Bachelor’s degree in a discipline related to the position’s essential duties
Demonstrated proficiency in using Microsoft office suite with emphasis on Word, Excel, OneDrive and PowerPoint or similar presentation program(s)
Demonstrated excellence in written communication skills
The successful candidate must be legally authorized to work in the United States by the proposed start date; the department will not provide visa sponsorship for this position.
Preferred Job Qualifications
Strong organizational, communication and editorial skills including technical copyediting
Experience with Colorado State University systems related to budgets, financial accounts, purchasing, and human resources (or comparable university/institutional systems).
Knowledge of or ability to utilize Kuali Financial System or other related financial system
Experience and/or ability to interpret and implement CSU and department purchasing policies
One year of experience with financial management (bookkeeping, reconciliation, database management, etc.) that can occur simultaneous with general clerical experience.
Knowledge of and experience preparing invoices, purchase orders and reimbursement requests
Communications:
Website development, curation and administration knowledge or skills
Basic advertisement development for events and/or job postings
Experience with social media posting for project outreach
Diversity Statement
Personal or professional commitment to diversity and inclusion as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity and inclusion outcomes.
Essential Duties
Job Duty CategoryAdministrative Support
Duty/Responsibility
Coordination of conferences, workshops, collaborative project meetings (including note-taking and follow-up on action items), fieldwork, and other in-person and/or hybrid events including on-site logistics, catering, print materials, reservations, and other duties as assigned such as travel arrangements.
Editing, proof-reading, and submission of technical or progress reports, articles for publication, research and conference notes, presentation slides, website content
Development and maintenance of document-sharing processes and data preservation mechanisms
Preparation and submission of forms for grant proposals and patent applications
Coordination of personnel hiring, including posting job advertisements and other duties as assigned
Percentage Of Time50
Job Duty CategoryPurchasing & Fiscal Support
Duty/Responsibility
Travel and purchase reimbursement coordination
Purchases of supplies, equipment and services utilizing the CSU Kuali Financial System or other related financial systems, following CSU procurement policies
Provide financial summaries for reporting to funding agencies
Support project leads in managing, reviewing and planning project resources as needed
Handle interactions with relevant CSU internal support functions (could include, but not limited post-award, IT)
Percentage Of Time25
Job Duty CategoryCommunications & Outreach
Duty/Responsibility
Coordinate in-person, hybrid and online webinars, seminar series, events, workshops and conferences for project team, subcontractors and external partners
Maintenance and coordination of electronic/web communications between projects including video publication
Maintain and curate social media presence and advertising
Percentage Of Time25
Application Details
Special Instructions to Applicants
To apply, please upload a cover letter that addresses the required and preferred job qualifications, a resume, and the contact information for three professional references.
CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.
References will not be contacted without prior notification to candidates.
Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)
Search ContactMorgan Stout, morgan.stout@colostate.edu
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.
Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
References Requested
References Requested
Minimum Requested3
Maximum Requested3
Supplemental Questions
Required fields are indicated with an asterisk (*).
- The successful candidate must be legally authorized to work in the United States by the proposed start date. The Department will not sponsor a visa for this position. Will you be legally authorized to work in the United States by the proposed start date?
Yes
No
Resume
Cover Letter
Optional Documents
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