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Payroll Administrator

at Jensen Hughes (View all jobs)

Fairfax, Virginia, United States

Company Overview

At Jensen Hughes, we lead with our Purpose + Principles and value our people. Across our global partnership of experts, clients, and communities, we are recognized worldwide for our leadership in fire protection engineering, a legacy of responsibility we have advanced with pride since 1939. Today, our expertise extends broadly across closely related risk management fields — from accessibility consulting, risk and hazard analysis, process safety and forensic investigations to security risk consulting, emergency management and digital innovation. As we champion best practices, set industry standards and support communities with innovative solutions, we are making the world a better place.

We believe that creating and sustaining a culture of trust, integrity and professional growth fundamentally includes a sustained commitment to Diversity, Equity, and Inclusion.

At Jensen Hughes, diversity is ingrained in our culture -- we accept people for who they are, regardless of age, disability, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, or socioeconomic background. Our differences and uniqueness are celebrated and reflected in our wide range of Global Employee Networks.

Job Overview

Jensen Hughes is looking for a detail-oriented and experienced Payroll Administrator to join our team. The ideal candidate will be responsible for ensuring accurate and timely processing of payroll transactions, handling various payroll-related tasks, and maintaining compliance with applicable laws and regulations. As a key member of our Human Resources department, you will report to the Director of Global Payroll and support the processing of over 1,000 employee multi-state biweekly ADP payroll.

Responsibilities:

• Process global timesheets, reclasses, timesheet reversals, supplemental wages, and manual timesheets using Deltek (Costpoint/T&E).

• Assist in end-to-end payroll processes, including data entry, wage calculation, and ensuring timely disbursement of salaries using ADP Workforce Now (WFN).

• Verify and process payroll changes such as new hires, terminations, promotions, and salary adjustments in ADP and the timekeeping system Deltek (Costpoint/T&E).

• Perform basic reconciliation and auditing processes during each pay cycle for the US and Canada.

• Collaborate with the Payroll Specialist to maintain accurate and up-to-date employee payroll records.

• Generate reports related to payroll, taxes, and benefits as needed.

• Assist the team in responding to employee inquiries about payroll matters, addressing pay discrepancies, and handling tax-related issues.

• Assist with audits and reconciliations by conducting regular audits of payroll records to identify and rectify discrepancies.

• Reconcile payroll accounts and resolve any discrepancies between GL and ADP.

• Process and reconcile Paid Time Off (PTO) accruals and maintain advance PTO balances.

• Provide excellent customer service to employees at all levels of the organization.

• Collaborate with HR and other departments to ensure accurate and consistent employee data.

• Perform any other duties as assigned.

Qualifications:

• Proven experience as a Payroll Specialist, Payroll Coordinator, or in a similar role.

• Knowledge and proficiency in Deltek (Costpoint/T&E) or related systems is required.

• 3 to 5 years of current experience in payroll administration.

• Experience working with professional services firms is preferred.

• Must have experience with ADP Workforce Now (WFN) and ADP’s Human Resources (HR) software platforms.

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is a plus.

• In-depth knowledge of payroll processes, tax regulations, and compliance requirements.

• Experience with multi-state payroll processing, including knowledge of state-specific laws.

• Deep understanding of payroll tax forms such as W2, and state and federal withholding.

• Strong attention to detail and accuracy in data entry and calculations.

• Excellent organizational and time-management skills.

• Effective communication and interpersonal abilities.

• Ability to multitask and handle confidential information in a professional manner.

• Proficiency in payroll software and Microsoft Office, especially Excel.

• Ability to thrive in a fast-paced environment and strong problem-solving skills.

As a Payroll Administrator, you will play a crucial role in ensuring accurate and timely processing of payroll activities within our organization. This position demands meticulous attention to detail, a strong understanding of payroll regulations, and effective communication skills.

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Please note that the salary range provided is a good faith estimate for the position at the time of posting and not a guarantee of compensation. Final compensation may vary based on factors, including but not limited to, responsibilities of the job, education, experience, knowledge, skills, and abilities, geographic location, internal equity, alignment with market data.

Jensen Hughes offers a competitive total rewards package, which includes a 401(k) with company match, healthcare coverage and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the positions.”

National Pay Range

$65,000—$75,000 USD

Jensen Hughes is an Equal Opportunity Employer. Qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

The security of your personal data is important to us. Jensen Hughes has implemented reasonable physical, technical, and administrative security standards to protect personal data from loss, misuse, alteration, or destruction. We protect your personal data against unauthorized access, use, or disclosure, using security technologies and procedures, such as encryption and limited access. Only authorized individuals may access your personal data for the purpose for which it was collected, and these individuals receive training about the importance of protecting personal data. Jensen Hughes is committed to compliance with all relevant data privacy laws in all areas where we do business, including, but not limited to, the GDPR and the CCPA. Additionally, our service providers are contractually bound to maintain the confidentiality of personal data and may not use the information for any unauthorized purpose.

*Policy on use of 3rd party recruiting agency for direct placements

Jensen Hughes will occasionally augment a recruiting search through agencies for certain positions when business conditions warrant. Jensen Hughes will not accept resumes, inquiries or proposals from recruiting agencies as an acceptable method to consider a candidate. 3rd party recruiting agencies must sign a standard Jensen Hughes agreement after being evaluated and accepted by a Human Resources or Talent Acquisition manager, or member of the talent acquisition team. Hiring managers and employees of Jensen Hughes are not authorized to accept resumes, engage in fee-based searches through recruiting firms or sign a search agreement. Please note this policy does not apply to “staffing firms” or firms that are involved with hiring temporary staff. Any recruiting agency interested in being considered may contact our recruiting team at jensenhughesrecruiting.com.