Jobs for People with MS: National MS Society

Job Summary

Provide administrative support for the Director of Maintenance and Assistant Director of Maintenance, as well as the FAI, ANC, LRD, and EAA Maintenance Departments.

Compensation:Starting from $20.00 p/hr+DOE Employment Type:Full-Time Schedule:M-F 8:00AM-5:00PM FLSA Status:Non-Exempt Regular/Temporary:Regular Requisition ID:570826606

Job Duties

• Operate office machines such as photocopiers, scanners, fax machines, telephones, voice mail systems, and personal computers.
• Maintain and update filing systems. Prepare and process forms, documents, and correspondence for approval, according to established procedures. Proofread and rewrite documents as needed.
• Provide management and staff with accurate information by keeping all reference materials, including in-house manuals and Jeppesens, updated in an organized fashion and accurately interpreting all resource guides. Retrieve information from computers, hard files, manuals, and directories, as necessary.
• With guidance, organize, develop, and/or obtain procedure manuals and guides.
• Research missing and/or inaccurate data to ensure proper data entry.
• Manage Time Clock for FAI and L48/LRD Maintenance Departments, to include schedules, corrections, and approvals, while alerting management to situations outside the norm. Serve as back-up for Time Clock tasks for TX and ANC Maintenance Departments, Inspections, Records, Parts, and Training Departments.
• Provide links to manuals and other documents to the FAA from the EAC File Share folders.
• Assist with HR-related duties for the Maintenance Department, including Performance Evaluations, Counseling/Disciplinary Actions, and Performance Improvement Plans, as well as documenting their delivery and typing up notes for personnel files. Complete Payroll Change Notices and Termination Reports as needed.
• Review applications and resumes. Phone screen applicants chosen by management; schedule and attend interviews; check references. Complete pre-employment terms for successful candidates. Track all steps of application process and outcomes. Assist with same for LRD and ANC, as requested.
• Maintain SMS files for Maintenance Department.
• Type up Contract Maintenance Records and forward to Accounting for invoicing. Maintain digital and hard-copy files of Contract Maintenance Records.
• Record mechanics time on airframes.
• Attend and take notes for weekly Maintenance Managers meetings and monthly CAS meetings (both EAC and EAA), as well as other meetings as requested; distribute typed minutes.
• Review, obtain proper signatures, and submit expense reports, as well as protective footwear and coverall reimbursement requests.
• Assist with composing Maintenance Bulletins and Memos. Track Maintenance Bulletins for inclusion of contents in manuals. If revised manual has not been approved within six-month window, arrange to re-issue Maintenance Bulletin.
• Submit travel requests for Maintenance employees, contractors, and other employees, as requested. Book crew quarters and company vehicles. Book commercial travel (airline and hotel) when Travel Arranger is unavailable, documenting all purchases for Accounting.
• Prepare authorization cards for mechanics with engine run, taxi, or tow qualifications.
• Understand the organizations policies and procedures, to help Maintenance Department and Leadership work efficiently within those guidelines.
• Collaborate with other departments as necessary to meet maintenance goals. Develop and maintain positive relationships with personnel in maintenance, as well as with other departments.
• Maintain currency in all required training.
• Perform other duties as the situation dictates.

Required/Preferred Experience, Education and Skills

• Requires knowledge of administrative and clerical procedures, word processing systems/software (MS Office), managing files an records, designing forms (Adobe Acrobat) and other office procedures and related terminology.
• Requires excellent interpersonal, time management, and written and verbal communication skills.
• Requires ability to maintain confidentiality in all aspects of employment, including file and record maintenance.
• Requires knowledge of technology used for training purposes or possess an interest in learning the technological methods used in training.
• Requires valid drivers license.

Total Rewards

• Competitive total rewards package
• Medical, dental and vision benefits
• 401k match program
• Paid Holidays

Equal Employment Opportunity

We are proud to be an Equal Employment Opportunity and Affirmative Action employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or other legally protected characteristics. We also consider qualifiedapplicants with criminal histories, consistent with applicable federal, state, and local law. If you would like to view a copy of our affirmative action plans, please contact us via email at[recruitment@evertsair.com]{rel="nofollow"}.