Jobs for People with MS: National MS Society

We are currently seeking an experienced Senior Administrator to join us at our office in Exeter. This is a great opportunity to join a thriving multi-disciplinary consultancy business with exciting growth plans.

We can offer you a welcoming environment to work in, a strong learning culture, and the opportunity to play an important role in our functional support teams that look after a group of 2500+ talented engineers, planners and scientists nationwide.

Our office is based at the Exeter Science Park, ideally located at junction 29 of the M5—making it easy for us to stay connected throughout the region.

You will undertake a variety of tasks in addition to providing guidance to less experienced members of the team.

You will provide general admin support to technical teams to assist them to effectively manage their projects. Deadlines are ever-changing and diary management is a big part of this role so you will need to be comfortable using Microsoft Outlook . Your daily responsibilities can vary from scheduling meetings, preparing agendas, taking and distributing minutes and arranging all the necessary conference room facilities. You may be required to arrange travel and accommodation for colleagues at all levels and organise office events. You will assist with the preparation/formatting of documents using the Microsoft Office suite ( Word/Excel/PowerPoint) and ensure filing and archiving systems are maintained.

You will be the first point of contact for office and maintenance issues, taking responsibility for dealing with contractors to report faults and repairs, ensuring necessary paperwork is obtained to ensure compliance.

A key part of your role will be at the forefront of our client experiences which includes responsibility for maintaining and enhancing our professional front of house service. You will be one of the first points of contact for telephone enquiries and for welcoming visitors to the office so you will need to be comfortable with dealing with a high volume of external and internal parties.

In addition, you will take on the role of Office Safety and Environmental Coordinator (OSEC) which includes filing of HSSE documentation, conducting HSSE Program orientation for new employees, assisting Project Managers to prepare and file incident reports and conduct investigations and corrective actions, performing monthly office inspections and attending regional OSEC conference calls.

About You:

You will have previous experience of working in a busy office environment and have strong skills in Microsoft Office. You will have strong communication and organisational skills. You will have a high degree of self-management, initiative, reliability and flexibility to ensure that the best possible service is given to internal and external clients.

You will be a team player with a positive attitude and have a willingness to help others.

The friendly and collaborative culture at Stantec is something we are proud of, but we have many other reasons for you to be excited about. We offer a competitive salary, excellent benefits, agile and flexible working arrangements, and lots more.

Why Join us?

• Our People Culture: We're proud of our friendly and collaborative environment

• Awards: We're 2023 NCE Consultancy of the Year and top 10 Corporate Knights most sustainable companies in the world.

• Great Benefits: Competitive salary, pension plan, holidays, free private medical insurance, discounted gym membership and lots more

• A welcoming office environment

• Industry leading training and development as well as paid for professional subscriptions

Clcik here to see what our Senior Executive Assistant Sharon Bassom has to say about working at Stantec: My Stantec Story - Sharon Bassom

About Stantec

Stantec is a professional services firm. Our team of 28,000 global experts provides engineering, architecture, environmental, and project management services across all phases of the project life cycle.

We’re designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.

From large-scale developments to challenging neighbourhood projects, we stretch across our global network to learn from others, offer our support, and gain new experiences along the way. So while we work to help the communities around us thrive, our own people thrive too.

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment.

At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.

ReqID: 5456