Jobs for People with MS: National MS Society

Working/Functional Title

Academic Department Administrator

Position Summary

The Broad College of Business is seeking a highly collaborative, extremely responsive, detail-oriented, and technologically savvy Academic Unit Administrator to join our team environment and support the operations of the Accounting and Information Systems Department. The successful candidate will oversee the operational activities of the unit, managing and assisting in planning fiscal and administrative procedures. The Academic Unit Administrator serves as the unit's fiscal officer and provides oversight for academic unit operations including serving as the office manager and supervisor of support staff, facilitating unit human resources activities, and overseeing academic program management.

The Broad College of Business creates and disseminates knowledge through collaboration, developing global transformational leaders who positively impact organizations and society. Our vision is to be a top-of-mind business school as reflected by the recognition of our brand, the reputation of our people, and the rankings of our programs. The Academic Unit Administrator in the Accounting and Information Systems Department plays an integral role in supporting our distinguished academic programs, faculty and staff, and students.

In this position, you have the opportunity for a hybrid working schedule with three days per week in-office. Remote work agreements are continuously reviewed based on office needs, training, and schedules within the organization.

Financial Management and Business Planning -- 40%

• Prepare and submit annual unit budget; monitors, reports and explains budget variances; addresses variances and presents alternatives for achieving goals.
• Oversee, analyze, reconcile, and review budget/monthly ledgers and all transactions for the three master's programs, two doctoral programs, various graduate certificate programs, and all other department accounts.
• Develop, produce, and analyze quality monthly, quarterly, and annual reports and deliver well-organized, impactful presentations for the Accounting and Information Systems Department.
• Process overload funding for the Accounting and Information Systems Department accounts.
• Manage endowment stewardship activity, reinvest/hold, and reports.
• Prepare budget reports for PIs of grants and assist with grants post-award.
• Oversee department scholarship and fellowship process.
• Liaise with the Broad College Budget Officer and other MSU fiscal officers as necessary.

Human Resources Management -- 30%

Lead departmental strategic planning for staffing; manages department administrative staff.

Facilitate fulfillment of staffing needs (e.g., define positions, prepare job descriptions and staffing requests); coordinate employment, department orientation and termination activities.

Ensure staff receive necessary training in order to optimize performance of essential job functions; recommends, arranges for and/or provides training, coaching and developmental activities to shape opportunities for growth within the unit and/or university.

Execute posting, recruitment, hiring and immigration paperwork for all hires for the unit.

Oversee hiring of hourly students and temporary employees and act as backup approver for student labor hours in SAP.

Work with unit staff to coordinate graduate assistant offer letters and maintain GA budget in partnership with the college's finance team.

Create, review, and approve all forms in SAP as needed.

Assists in the promotion/tenure process; gathers, proofreads, and organizes documents prior to sending to the college for approval.

Work with OISS, faculty and guests to process and coordinate all visiting scholar paperwork f