Jobs for People with MS: National MS Society

Apply for Job Job ID361972 LocationDuluth Job FamilyLR-Clerical Full/Part TimeFull-Time Regular/TemporaryRegular Job Code1885 Employee ClassAFSCME Unit 6 - Clerical Add to Favorite Jobs Email this Job About the Job Bargaining Unit consideration begins on June 18, 2024 and ends on June 25, 2024. This posting is for a 100% time, continuous, in-person position The pay rate range for this position starts at $22.71/hr and depends on qualifications Schedule: M-F 8am-4:30pm, occasional nights & weekends Overview: The Advancement Assistant provides support to the University of Minnesota Duluth (UMD) Advancement team members and reports to the Advancement Operations Director/Assistant to the Advancement Executive Director. This role is housed within the Advancement Team, which in turn is housed within the UMD Chancellor's Unit. Individuals in this role must be able to handle highly confidential matters. Must be able to work at a desk on a computer for extended periods and lift 25 lbs. with or without accommodation. Must be able to work on campus M-F from 8:00 a.m. - 4:30 p.m. Position requires occasional evening and weekend work. This role serves as the department receptionist greeting guests, provides administrative support to the department, and as a liaison between the Advancement Office and the UMD Campus and University of Minnesota Foundation as assigned. Primary Responsibilities: Administrative Support 80% Draft correspondence, memoranda, reports, and assist Advancement Marketing Associate with promotional materials, forms, and invitations. Event planning (RSVPs, obtain alcohol permits as necessary, reserve room, catering, flowers, pictures, name tags, etc.). Provide support at Advancement events (greet donors, alumni, and VIPs) including Homecoming, UMD Grad Party and key donor events. Gift processing. Monitor acknowledgement dashboard and prepare custom acknowledgement letters. Responsible for evaluation and modification of file systems. Help maintain the DMS database in UMD constituent records. Monitor content and frequency of development mailings; processing mailings and stay abreast of mailing regulations. Attend monthly Advancement staff meetings Assist in coordinating data and research requests Provide administrative support to Advancement team including: accurate typing, answering phones, greeting guests, copying, faxing, processing mail, creating and maintaining databases, and maintaining development office filing systems. Proofread documents, correct grammar, punctuation, spelling and check information/links for accuracy. Plan and prioritize meetings. Actively participate in building a team culture which promotes a strong sense of teamwork, mission-driven activity, collaboration, nimbleness, problem-solving, creative thinking, excellence, innovation, and professional growth, as well as a commitment to diversity, equity, and inclusion. Order office supplies Provide travel assistance for development related trips Department Support 10% Track all new funds and communicate with Development Officers on funds that need to be addressed. Communicate with collegiate/unit Scholarship Officer, ensure new scholarships are entered into STAR with appropriate information, student thank-you letters, stewardship reporting, and serve as a liaison between Development Officer and the College/Unit regarding scholarships. Be a resource for informal orientation or guidance to collegiate department staff on scholarship process Assist department staff with DMS questions/issues. Assist in Advancement-related work and projects as directed by the supervisor. Serve as receptionist to greet guests, route phone calls, and staff office. Supervision and Other Duties 10% Supervise and train student office workers. Assign, monitor, and check work to ensure accuracy; conduct annual performance review for student workers. Other duties as assigned by the supervisor Qualifications Required Qualifications: High school diploma Four years of related office exp rience Education or training may substitute for some of the years of experience. Preferred Qualifications: Experience supporting a team requiring a high level of confidentiality Experience with Microsoft Office Experience with Google Suite Experience with database software Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Please visit the Office of Human Resources website for more information regarding benefits. How To Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume. In order to be considered for the position, you must attach a resume and cover letter to your application. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647. Diversity Employment Requirements Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment. About the U of M University of Minnesota, Duluth (UMD) The University of Minnesota, Duluth (UMD) consistently ranks among the top Midwestern, regional universities in U.S. News and World Report's "America's Best Colleges" issue. Overlooking Lake Superior, UMD provides an alternative to both large research and small liberal arts environments and attracts students looking for a personalized learning experience on a medium-sized campus of a major university. A firm liberal arts foundation anchors a variety of traditional degree programs, as well as professional and graduate students that draw on UMD's many research institutes and labs. At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.