Job Information
City of Detroit Grants Manager CVI Special Services Staff II (ARPA) in Detroit, Michigan
Grants Manager CVI Special Services Staff II (ARPA)
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Grants Manager CVI Special Services Staff II (ARPA)
Salary
$70,000.00 - $90,000.00 Annually
Location
CAYMC, MI
Job Type
Appointed-Directors-Discretion of Mayor/Leg Body
Job Number
20234492910799SR
Department
ARPA STAFFING
Opening Date
06/17/2024
Bargaining Unit
9000-Non Union Salary Regular Service General
Description
Benefits
Questions
Description
The Grants Manager is a member of the Deputy Mayor’s Community Violence Intervention team, which supports administration and operation of the over $1 1 million Community Violence Intervention (CVI) program currently funded through the American Rescue Plan Act (ARPA). The CVI program currently has or will have active sub-recipient agreements or contracts with 5-7 community-based organizations to implement violence prevention programs that reduce the number of homicides and non-fatal shootings in the City.
The Grants Manager will provide oversight of these grants and contracts , specifically the financial management , compliance, and reporting components of the grants. The Grants Manager will also serve as a liaison between grantees, the Deputy Mayor’s CVI team, other City of Detroit departments supporting the program, and City of Detroit contractors supporting compliance needs for ARPA funds. The Grants Manager is expected to participate in a broad range of program implementation activities, with a focus on the development, administration, and oversight of CVI grant agreements.
Examples of Duties
Key Responsibilities:
Oversee a minimum of 5-7 grants to community-based organizations, specifically the financial management , compliance, and reporting components through both regular conversations with grantees and review of written materials (e.g., invoices, reporting, etc.)
Review and approve invoice packets to ensure allowability under the contract terms, approved budget, and all federal ARPA requirements or grant-funded requirements
Ensure CVI program meets the highest standards for grants management and compliance, while minimizing administrative burden
Financial management : understand and utilize the City’s financial management system – the Oracle Cloud system.
Procurement/Contract Management: support CVI groups in submitting invoices, invoice reconciliation, advance requests and/or payments as needed
Assist with development and monitoring of program-wide budget, including grant funds and the City’s program administrative costs
Assist CVI groups with Budget development and support the determination of allowability under grant-funded requirements.
Examples of Duties :
With other team members, review grant proposals submitted to the City , and advise on grantee selection
Serve as lead and subject matter expert on each grantees’ approved budget
Provide ongoing oversight of grant finances: monitor grantee expenditures and rate of expenditure
Advise Deputy Mayor’s CVI team on overall program budgetary status and needs throughout the initial two-year grant term and beyond
Support grantees/contractors in developing policies to ensure federal grant compliance and maintain their requirements under their contracts
Support grantees/contractors to ensure they are properly utilizing their grant funds and managing their resources, as well as spending grant funds timely and getting invoices approved and/or reconciled.
Compliance management:
Work with City of Detroit grantees/ contractors supporting ARPA compliance to understand and meet all applicable grant rules, based on the program’s federal funding source
Work with City of Detroit grantees/ contractors supporting ARPA compliance to develop systems, policies, and procedures for ongoing monitoring of grantee compliance with applicable grant rules
Work with other City of Detroit departments, including the Office of the Chief Financial Officer (including the Office of Development and Grants and the Office of Contracting and Procurement ) , to understand and meet all applicable City of Detroit rules and policies for grants management
Reporting:Develop and maintain the program’s reporting requirements, specifically financial reporting, working with other City of Detroit departments and contractors as needed , as well as support in programmatic reporting when needed
Develop and maintain reporting guidance to grantees to communicate reporting needs and processes
Monitor ongoing grantee reporting, ensuring compliance with requirements and analysis of incoming reporting to inform program implementation
Maintain regular contact with grantees, including community-based organizations and/or fiduciary organizations, to ensure understanding of grant and compliance requirements, answer questions, and support grantee success
Creatively problem solves as novel or unusual grant management questions arise
Other duties as assigned
Minimum Qualifications
Qualifications and Education Requirements
Bachelor’s degree in accounting, finance, or similar field
4 + years of experience with grants management ( including through public sector or nonprofit administration ), financial management and/or other related field
Progressively responsible work experience in similar program administration or grants administration
Strong budget management skills, ideally with demonstrated experience managing budgets of similar scale (e.g., $7 million - $13 million total)
Familiarity with management of federal funds and applicable federal grants management rules
Strong project management skills, including project and timeline planning, monitoring progress, and making course corrections as needed
Exceptional written communication skills and ability to draft clear, persuasive, and professionally written work products
Exceptional skills in Microsoft Excel to produce and maintain as needed monthly reports on spending as well as the review of invoice packets
Exceptional verbal communication skills; comfort communicating with a broad range of audiences
Ability to work under pressure and respond to deadlines without sacrificing quality
Medical Plan Offering for Administrative Special Services Employees
The City of Detroit is pleased to continue to provide a medical plan option to our Administrative Special Services Employees for the 2020 plan year. This plan is provided by Blue Care Network of Michigan and utilizes their PCP Focus Network. This plan provides you with the opportunity to receive an enhanced level of benefits and pay less out of your paycheck for your medical plan. There are two important requirements that you should consider and understand if you should decide to enroll in this plan. You will have to choose a primary care physician that serves within the PCP Focus network. This primary care physician coordinates your care. The network includes over 22,000 Primary Care Physicians. There are also Wellness Requirements that you (the subscriber) must meet in order to remain in the enhanced level of benefit.
Administrative Special Services Staff (Exempt) are eligible for the following benefits:
CURRENT SICK LEAVE – Granted (3) months of continuous service. (1) day per month, not to exceed (12) days per year.
VACATION – Granted (1) day per pay period, not to exceed 20 days per fiscal year
PAID HOLIDAYS – Granted if paid for 600 straight time hours in the (12) months prior to the holiday
MILEAGE REIMBURSEMENT - Granted on same basis as regular employees.
WORKERS COMPENSATION – Covered by applicable laws.
UNEMPLOYMENT COMPENSATION - Covered by applicable laws.
HOSPITALIZATION – You are eligible to purchase healthcare benefits for yourself and your dependents under a group rate. You will be responsible for the full premium, no employer contribution will be applied. Please review the Health Care Plan Options Booklet for more detailed information.
This position is not eligible for the City Pension Plan, dental, vision, optical, death, life, disability, funeral, reserve sick or jury duty.
Administrative Special Services Staff (Non-Exempt) are eligible for the following benefits:
CURRENT SICK LEAVE – Granted (3) months of continuous service. (1) Day per month, not to exceed (12) days per year.
VACATION – Granted on the following basis:
Terms of Service Vacation leave Earned
Less than 6 months None
After 6 months & (1000 work hours)5 days
After 1 year An additional 5 days
2-5 years 10 days
6-7 years 11 days
8-9 years 12 days
10-12 years 13 days
15- years15- years
PAID HOLIDAYS – Granted if paid for 600 straight time hours in the (12) months prior to the holiday
OVERTIME - Granted on same basis as regular employees.
MILEAGE REIMBURSEMENT - Granted on same basis as regular employees.
WORKERS COMPENSATION – Covered by applicable laws.
UNEMPLOYMENT COMPENSATION - Covered by applicable laws.
HOSPITALIZATION – You are eligible to purchase healthcare benefits for yourself and your dependents under a group rate. You will be responsible for the full premium; no employer contribution will be applied. Please review the Health Care Plan Options Booklet for more detailed information.
This position is not eligible for the City Pension Plan, dental, vision, optical, death, life, disability, funeral, reserve sick or jury duty.
01
Please indicate the highest grade completed
High School Diploma/GED
Associate's Degree
Bachelor's Degree
Master's Degree
PhD/J.D.
n/a
02
Indicate the number of years of experience you possess in grants management, including through public sector or nonprofit administration. PLEASE NOTE: YEARS OF EXPERIENCE MUST BE REFLECTED IN THE WORK EXPERIENCE SECTION OF THE APPLICATION.
Less than 1 year
1 year but less than 3 years
3 years but less than 5 years
5 years but less than 7 years
7 or more years
none
03
Please describe your experience managing grants.
Required Question
Agency
City of Detroit
Address
Coleman A. Young Municipal Center 2 Woodward Ave ste 316 Detroit, Michigan, 48226
Website
http://www.detroitmi.gov/Detroit-Opportunities/Find-A-Job
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