Job Information
Griffin Health Administrative Assistant, Information Services in Derby, Connecticut
Description
MAIN FUNCTION: The Information Services Department Administrative Assistant provides proficient support to Department Director(s) and Professional Staff. Demonstrates an advanced level of computer skills; ensures efficient execution of administrative responsibilities.
Greets all visitors in a prompt and courteous manner; responds promptly and professionally to all phone calls;. Competent in performing office management duties.
Communicates with employees, customers, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.
Demonstrates willingness to learn data collection from vendor software.
Assists Department Directors with data entry for departmental reporting of management issues regarding productivity, efficiency, budgets, and quality improvement.
Takes accurate telephone messages and delivers in a timely manner; refers calls appropriately.
Provides for and maintains the confidentiality of all privileged information, records, reports and files.
Consistently demonstrates the ability to organize workday and recognize priorities; always strives to make the best use of time.
Consistently looks for solutions to problems and takes appropriate action; exhibits resourcefulness and looks for alternatives to accomplish goals.
Recognizes and performs duties which need to be performed although not directly assigned; regularly helps others.
Monitors levels of office and computer supplies; increases efficiency and prevents work interruptions by maintaining adequate levels.
Provides administrative support to the Department Director(s). Demonstrates high level of interpersonal skills when dealing with IS customers and Griffin personnel.
Accurately maintains the CIO and Directors appointment calendars using Outlook.
Meets scheduled deadlines regarding assignments and projects
Promptly completes assignments in an independent manner; meets deadlines in daily responsibilities and special projects.
Provide administrative and billing support with requests/invoicing, billing, etc.
Coordinates meetings for departmental activities as directed by Department Directors.
Ensures the timely preparation and distribution of materials for staff; distributes interoffice mail; provides support to schedule rooms for meetings.
Always maintains and preserves the confidentiality of records in accordance with departmental and Hospital policy. Demonstrates awareness of HIPAA regulations as they relate to protected healthcare information.
EDUCATION: High school diploma required; A.S. Degree in related field required.
EXPERIENCE: Minimum of five years previous office experience required; computer proficiency required, including proficiency in Microsoft Office software.
EOE/Minorities/Females/Vet/Disabled
Qualifications
Education
Required
- Associates or better
Experience
Required
- 5 years: Office Experience
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)