Job Information
State of Colorado Executive Assistant - CBMS in Denver, Colorado
Executive Assistant - CBMS
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Executive Assistant - CBMS
Salary
$57,708.00 - $92,340.00 Annually
Location
Denver, CO
Job Type
Full Time
Job Number
IHA 06970 02/05/2025
Department
Colorado Department of Human Services
Division
Admin Solutions
Opening Date
02/21/2025
Closing Date
3/9/2025 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
1575 Sherman St Denver, CO 80203
Hiring Pay Rate
Salary commensurate with experience
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
cindy.kong@state.co.us
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
This position is open to current Colorado residents only.
Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details! (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits)
Administrative Solutions
Administrative Solutions (AS) provides management and oversight for key administrative and technical services that enables CDHS to achieve their goals. It is responsible for a number of support functions to make our agency as efficient, effective, and impactful as possible. Administrative Solutions comprises Human Resources; Facilities Management; Audit; Business Innovation, Technology & Security; Emergency Management; Legal; Performance Management; Communications; Project Management; and Leadership & Organizational Development.
Colorado Benefits Management System (CBMS)
The CBMS team provides the technology that enables the public to apply for assistance benefits online and county workers to determine eligibility, helping more than 2 million people a year access critical assistance. As one of the only integrated enrollment and eligibility systems in the country, the system supports multiple statewide programs such as Medicaid, the Supplemental Nutrition Assistance Program (SNAP), Temporary Assistance for Needy Families (TANF), and other benefits programs. As such, the CBMS team directly supports both the Colorado Depart of Human Services (CDHS) and Health Care Policy and Financing (HCPF).
Description of Job
Hybrid Work Arrangements
3 days remote, 2 days in office at:
1575 Sherman Street
Denver, CO 80203
Please note: These working arrangements are subject to change.
About this Position:
This position provides high-level administrative support to support the CBMS Head of Product and CBMS team. This includes planning and organizing various meetings for staff, compiling data, and preparing management reports, as well as resolving problems, answering questions and providing information, and/or advising others on program issues or matters for CBMS. The position is responsible for identifying office problems or areas that need strengthening and the development of action plans to correct issues identified. This position provides support to all units reporting to the Head of Product.
Summary of Job Duties:
Product Owner Support
Responsibilities include providing overall administrative management for the Division; managing and prioritizing the CBMS Head of Product's schedule by identifying, recommending, prioritizing, and committing the Head for functions, meetings, and presentations with internal and external stakeholders; preparing briefing or support materials for meetings, presentations and speaking engagements; organizing key stakeholder meetings and recording meeting minutes; and reviewing, assessing, routing, answering and monitoring follow-up action steps on correspondence.
Office Coordinator and Program Support
Responsibilities include providing administrative support for staff within CBMS; serving as first point of contact for internal and external customers, Executive Management, citizens, other State Agencies, County Departments, Federal partners, and other Community Partners; coordinating the onboarding and offboarding of CBMS team members; creating and managing systems for ordering and tracking asset inventory; participating in Program Assistant coordination meetings; assisting with special event arrangements; and providing support to the CBMS Executive Steering Committee and the Work Plan Sub-Committee.
Budget/ Travel Manager
Responsibilities include managing in-state and out-of-state travel requests for Head of Product, and Managers as needed.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Option 1 (Minimum Qualifications)
Five (5) years of experience in high level executive support including working on a budget, interpreting basic principles, rules, regulations, policies, precedents, guidelines and objectives to resolve problems, answering questions, providing information, and/or advising others on program issues or matters.
Please note: This experience must be clearly documented in the duty statement section your application. Supplemental questions must be answered, however, they are not considered as part of the initial review of the application and will be used later in the Selection process..
Option 2 (Substitutions)
- Appropriate education will substitute for the required experience on a year-for-year basis
Preferred Qualifications:
Professional work experience in support of a professional staff
Strong customer service skills
Ability to effectively communicate both orally and in writing
Strong organizational and evaluation skills, with keen attention to detail and follow through
Strong interpersonal skills
Strong project management skills
Self-motivated
Ability to multi-task and identify systematic approaches to solving problems
Strong critical thinking skills
Ability to demonstrate sensitivity and appreciation for diverse viewpoints as well as different communication and work styles
Ability to identify and creatively resolve issues while exercising appropriate judgment
Ability to establish and maintain effective working relationships with all partners
Ability to analyze data and provide recommendations
Ability to work well independently as well as in/with a team
Proficiency in Google apps, Microsoft Office Suite, JIRA, and Smartsheet
Conditions of Employment:
Standard Background – Name check, TRAILS, CMS and JBITS
Travel – Travels to CDHS sites and other locations as needed in support of Division activities.
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.
APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information:
The following must be submitted at time of application for this position:
Current resume
Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; your cover letter and resume will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly describe all of your relevant experience in the work experience section on the application itself. Applications left blank or marked "SEE RESUME" or "SEE ATTACHED" will not be considered.
Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications and you have attached the appropriate documents, you will be invited to the comparative analysis process.
Supplemental Information
How to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply)
The Assessment Process
For additional recruiting questions, please contactjade.green@state.co.us
About Us:
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
Medical and dental health plans
Employer supplemented Health Savings Account
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
BenefitHub state employee discount program
Employee Wellness program MotivateMe
Excellent work-life programs, such as flexible schedules, training and more
Remote work arrangements for eligible positions
*Some positions may qualify for the Public Service Loan Forgiveness Program. For more
information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .
Our Values:
We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.
THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER
Toll Free Applicant Technical Support (https://cdhs.colorado.gov/information-for-job-applicants#technical-support)
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.
This information is available to me and I have read this information.
I am unable to access the links with this information on the job posting. (If you select this option, please contact the recruiter, whose information is listed on this announcement, so that they can send this information directly to you.)
02
Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application?
Yes
No
03
If you are a current or former State of Colorado employee, please list your employee number (starts with 997...). Failure to provide this requested information may render your application incomplete, and you may no longer be considered for the position.
04
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.
05
Please describe your previous executive and/or administrative support experience related to this position including how many staff you supported and what kind of travel or other support you provided.
06
Describe how you manage an executive's schedule when there are conflicting appointments.
07
Please describe your experience using 1) Google apps, 2) Microsoft Office Suite, 3) JIRA, and 4) Smartsheet. Please submit a response for each of the above. You must include duties performed, where experience was gained, and mm/yy - mm/yy. Statements such as "see application" will not be accepted in lieu of a response.
08
What strategies do you use to manage travel arrangements, ensuring efficiency and cost-effectiveness?
09
Did you know that this position requires a current resume be uploaded to your application?
Yes
No
10
Did you upload your current resume to your application?
Yes
No
11
The full salary range is posted for this position, however, compensation is based on years of experience and education in excess of the minimum requirements listed. For example, if your application lists 4 years of education and 6 years of experience, we will subtract 5 years for the minimum qualification requirement and compensation will be based on the 5 years above and beyond the minimum qualifications. In this scenario, the compensation recommendation would be approximately $63,612 annually. Please check "yes" below to indicate you have read and understand how compensation will be determined.
Yes
No
Required Question
Employer
State of Colorado
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Website
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