Job Information
Omni Hotels Global Sales Administrative Assistant, Business & Leisure Travel in Dallas, Texas
Location
Omni Hotels and Resorts creates genuine, authentic guest experiences at 60 distinctive luxury hotels and resorts in leading business gateways and leisure destinations across North America. Omni Hotels is known for its exemplary culture, authenticity to the markets in which we operate, innovation and exceptional service. Our commitment to career development has created tenure and loyalty that enables us to perpetuate our family atmosphere.
Job Description
Omni Hotels & Resorts is seeking a dynamic Global Sales Administrative Assistant to provide support for our Global Sales Business Travel & Leisure leadership team. This role provides administrative and operational assistance to maximize the business transient and leisure segments, coordinating sales activities and managing office administration tasks. This role will aid in coordinating sales activities in addition to office administration tasks, including report creation and special projects on behalf of the Global Sales Office members with a special focus on Global & Complex Accounts.
This role is primarily based onsite at the Corporate Office in Dallas, TX.
Responsibilities
Understands hotel sales, business processes; Supports corporate and property goals and contributes to enhancing value to our customers
Support 3 Leaders and 4 Global Account Directors in Business Transient Sales along with other associates and/or customers as needed
Answer phone calls and emails, send them to the appropriate sales contact or determine and perform the necessary action for incoming communication
Daily/weekly client engagement, assisting Directors with client follow up on outstanding items
Assess immediate situations and the priority of each; delegate when appropriate and provide independent follow-through as required
Maintain all RFPs and sales agreements for each Global Sales Director & Associate Director of Complex Travel Sales
Support for GSO Regional Trade Shows, FAMs and Events
Collaborate with training and events department on Global Business Transient and Leisure Sales initiatives
Coordinate hotel and travel arrangements in Concur
Generate reports using Salesforce, SQL, and Power BI, and coordinate with the Sales Program & Analytics team to address needs from the sales
Keep minutes for weekly sales meetings and other important meetings
Learn and utilize Sales Force, following all the standards for entering sales activity
Assist the Global Sales team in the preparation, analysis, and distribution of client-specific month-end and year-end reports, compiling key performance data, metrics, and service evaluations
Review and process expense reports and audit invoices for accuracy and ensure timely submittal
Serve as the main contact for any coordination, questions, or needs related to the Select Guest program and Marketing initiatives. Assist in managing and communicating special offers and rewards, ensuring timely execution.
Qualifications
2-4 years of administrative experience preferred
Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Experience with Salesforce is a plus
Strong preference for those candidates with hotel experience
Strong interpersonal skills and the ability to work in a team-oriented environment
Strong financial and statistical analysis skills
Professional communication skills, including group presentations, both oral and written
Must be a team player within the region and contribute positive energy
Ability to manage multiple priorities and re-prioritize when necessary
Ability to multi-task and stay organized in a fast-paced environment
Ability to manage 6 Global Account Directors and the Associate Director, Complex Business Travel Sales with special projects
Oversee Outlook inbox for Global Directors when out of office
Physical Requirements:
The ability to sit and utilize telephone/computer for an extended period
Omni Hotels & Resorts is an equal opportunity employer - vets/disability. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster (https://www1.eeoc.gov/employers/poster.cfm) and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement (https://www.dol.gov/ofccp/pdf/pay-transp_formattedESQA508c.pdf) If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com.
Job LocationsUS-TX-Dallas
Posted Date2 days ago(3/17/2025 1:40 PM)
Requisition ID 2025-120829
of Openings 1
Category (Portal Searching) Sales