Job Information
Texas A&M University System Business Specialist in College Station, Texas
Job Title
Business Specialist
Agency
Texas A&M Forest Service
Department
Rvfd Grants
Proposed Minimum Salary
$4,500.00 monthly
Job Location
College Station, Texas
Job Type
Staff
Job Description
The Business Specialist ensures audit controls, compliance and accuracy in program operations through detailed analysis, database management and record retention. They work closely with staff to efficiently process a high volume of grant applications and awards as well as assist with policy research and special projects to enhance program effectiveness. The Business Specialist will support the implementation of new initiatives and improvements to existing processes. They will also play a key role in maintaining accountability and streamlining administrative procedures to better serve stakeholders.
Responsibilities:
-Collaborate and assist staff assigned to process a large volume of grant applications and grant award transactions. Ensure compliance with program, accounting and record retention procedures. Work closely with Program Leader to deliver excellent customer service, quickly answer customer inquiries and effectively resolve customer complaints. Compose professional and tactful correspondence dealing with customer issues, which may include sensitive matters. Communicate rulings to fire department customers and/or departmental staff as appropriate.
-Audit applications, FAMIS, database entries, funding proposal lists, invoice transmittals and files to ensure compliance with program and record retention guidelines.
-Assist staff in making eligibility determinations.
-Assist in researching and analyzing administrative systems, policies and procedures. Conduct research and special projects as directed by the Program Leader. Prepare oral and written reports and results.
-Communicate and coordinate regularly with appropriate teammates to maximize the effectiveness and efficiency of interdepartmental operations and activities.
-Coordinate and assist with the implementation of new programs or enhancements to existing programs.
-Assist with promotional opportunities such as fire department ceremonies, legislative and trade show events.
-Manage and account for agency credit cards in accordance with applicable laws, policies, rules, procedures and guidelines.
-May participate in regional and statewide emergency response operations, as needed.
-Other duties as assigned.
Education and Experience:
Required Education: Bachelor's degree or equivalent combination of education and experience
Preferred Education: Bachelor's degree in Business, Finance, Accounting, Administration, Management or related field
Required Experience: None
Preferred Experience: One (1) or more years' experience with Texas A&M University's FAMIS/Canopy web applications, auditing, accounting or business operations.
Knowledge, Skills and Abilities:
Required Knowledge: Working knowledge of personal computers and Microsoft Office applications (word, excel, outlook)
Preferred Knowledge: Experience with auditing operations to ensure compliance with program, accounting and record retention guidelines.
Required Skills: Sound judgement. Attention to detail
Required Abilities: Multi-task and work cooperatively with others
Preferred Abilities: Work independently. Work effectively in a fast-paced office environment.
Registrations, Certifications, and Licenses:Required: Valid Texas Driver’s License or ability to obtain one within 30 days of employment.
Applicant Instructions:
A resume, and cover letter are REQUIRED to be uploaded to application. Certifications are preferred to be uploaded to the application. Documents/certifications can be uploaded in the "My Experience" page in the "Resume/CV section. More than one document can be uploaded; just click the "Upload" button for each document. Documents can only be loaded at this time and cannot be uploaded once the application is submitted. If there are any issues uploading documents, please contact 979-458-6690. Please check your spam folder in case more information is sent in regards to this position.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.