Jobs for People with MS: National MS Society

We're looking for a proactive and highly organized Administrative Coordinator to support Osborn Consulting as our civil engineers and landscape architects create positive change in our local communities and the Pacific Northwest. We offer competitive compensation, opportunities for professional growth, and a supportive work culture that emphasizes teamwork, creativity, and innovation. We care deeply about what we do - we hope you do, too. About the Position As the administrative powerhouse of our organization, you'll have considerable influence in ensuring seamless operations in our Bellevue office. This role will have the opportunity to grow into an Administrative Manager, where you would be well positioned to lead our administrative team into the future. Take the reins and help us refine our administrative operations, including by: Maintaining a welcoming office environment and serving as the first point of contact for guests, interview candidates, and employees. Coordinating purchases to ensure the offices are stocked with your team's favorite snacks and drinks. Managing office supply ordering for our Bellevue and Seattle locations. Providing initial troubleshooting for conference room issues before engaging our internal IT team. Supporting executive team members with travel arrangements and various projects (e.g., expense reports and credit card receipt documentation). Assisting with the coordination of event planning, setup, and cleanup. Facilitating communication between our People Operations and IT teams to optimize office functionality. Loading and unloading the dishwasher to maintain an organized break room area. Receiving, distributing, and scanning incoming mail to ensure timely and efficient communication. Making occasional trips to the post office for shipping and handling outgoing mail. Setting up and cleaning up after office-wide lunches. Managing the 'Visitor' access process for guests of our Seattle office, including updating the building's registration form and coordinating the use of check-out keys and keycards. Contributing to additional projects as needed. About You A positive attitude and willingness to learn and adapt. Proven experience (4+ years) as an administrative assistant or similar role. Proficiency in MS Office Suite (Word, Excel, Outlook). Excellent organizational and time management skills. Attention to detail and accuracy. Effective communication and interpersonal abilities. Ability to prioritize tasks and multitask in a fast-paced environment. To thrive in this position, you may also have: Associate's degree Experience in customer service Office relocation or change management experience Location This position is fully in person and is based out of our Bellevue office. Hours We have some flexibility in the hours for this position. Our offices are open 8 am to 5 pm Mondays through Fridays. Start times can range from 7-9 am and end between 4-6 pm. AboutOsborn Osborn Consulting is an employee-owned consulting firmprovidingcivil engineering, landscape architecture, and urban designonpublic projects across Washington state. The power of these public projects surrounds our daily lives, from the sidewalks we stroll to visit our neighborhood park, to the confidence in knowing our homes are safe from flooding when heavy rain comes. Our team develops strong foundations of trust with cities, counties, and agencies to achieve more resilient and more sustainable communities. We have grown strategically over the last 20 years from a firm of one to a team of more than 100 motivated, hard-working, and creative individuals. Working for Osborn provides you the chance to learn new skills, follow your passions, and have fun along the way! What We Offer C