Jobs for People with MS: National MS Society

PROPERTY ASSOCIATE WHAT YOU'LL BE DOING Administrative Provide direct administrative support to property management Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended Assist in Management Audits Maintain and update employee, client and customer contract data bases Organize, compile and prepare reports for distribution Set the standard for compliance with JLL policies, procedures established for the property specifically as well as the firm Enforce compliance with insurance requirements among tenants Financial Process accounts payable & accounts receivable (AP/AR) Obtain completed W-9's from all vendors Assure technological advancement of support systems - maintaining budget guidelines Assist team with budget preparation Track budget line items related to administrative accounts Prepare manual adjustments forms for all tenant services requests Ensure Engineers take monthly readings from electric meters for tenants Assist with new vendor set up * Assist management with monthly reporting Responsible for monthly MES bill-back to clients Responsible for invoicing tenants for any damage which they are directly responsible for Client Services Responsible for maintaining the day-to-day relationships with tenant contacts Prepare tenant memos and all communications as directed be manager Liaison between tenants and all building staff/team members Responsible for SharePoint management and document loading Follow up on all tenant requests to ensure completed to satisfaction Coordinate all arrangements and notifications, acquire proper authorizations, and collect COI {certificates of insurance} as necessary Work with manager to address tenant needs - special needs are worked through effectively Assist the team with updating and implementing new property on-boarding Operations Review tenant services requests daily and note completion Ensure all tenant contact information is accurate and completed in all building systems Coordinate access for vendors Distribute documents to Lease Administration Scheduling use of materials to be moved into or out of property Construction Projects/Contractor Relations Draft contracts as requested by managers within 24-48 hours of the request Collect HVAC PM Service contracts from Tenants in accordance with the Lease Agreement on an annual basis WHAT WE'RE LOOKING FOR Associate's/bachelor's degree or commensurate experience preferred Proficient knowledge of Microsoft Word, Excel and PowerPoint Adaptability - ability and willingness to learn new software applications Ability to multi-task and work on a variety of different projects/tasks at once Outstanding organizational and project management skills Team-oriented; works well with others in a cross-functional way to get the job done WHAT'S IN IT FOR YOU Comprehensive and competitive benefits plan JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran's status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable la