Jobs for People with MS: National MS Society

Job Title: Front Office Administrator

Job Description

We are seeking a dedicated and organized Front Office Administrator to join our team. This role requires managing various administrative tasks to ensure smooth operations and excellent customer service. The ideal candidate will be detail-oriented, computer savvy, and a team player with a minimum of 2 years of experience in office administration.

Responsibilities

• Answer phone calls and manage multi-line phone systems

• Cover all front office tasks, including ensuring the lobby is clean, organized, and tending to waiting customers

• Assist with printing shop orders

• Manage part sales and warranty claims

• Check in vehicles and write orders dispatched from manufacturing

• Revise orders daily based on changes made through the revision system

• Ensure all orders are entered, maintained, and completely accurate

• Assist with invoicing, shipping, receiving, and other administrative tasks

Essential Skills

• Experience as a receptionist handling multi-line phone systems

• Proficiency in managing inbound and outbound calls

• Strong administrative support skills

• Bilingual capabilities

• High School Diploma or GED Equivalent

• Minimum 2 years of experience as an Office Administrator

• Computer savvy

• Attention to detail

• Team player

Additional Skills & Qualifications

• Proven ability to adapt, overcome, and continuously improve

• Collaborative and supportive work style

Work Environment

This is a brand new position created during a move. The schedule is Monday to Friday, 7am to 3:30pm, with no weekends and some flexibility required.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Chula Vista,CA.

Application Deadline

This position is anticipated to close on Apr 25, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.