Job Information
The University of Chicago Grants and Finance Associate - JR29018-3800 in Chicago, Illinois
This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12663795 Department
Development Economics Center
About the Department
The Development Innovation Lab at the University of Chicago uses the tools of economics to develop innovations with the potential to benefit millions of people in low- and middle-income countries. It was founded and is led by Nobel laureate Michael Kremer.
Job Summary
The job performs routine pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with guidance from others.
The Grants and Finance Associate will support the operations of a portfolio of funding including sponsored research awards for UChicago Development Innovation Lab. This role will report to the Director of Finance and will collaborate with DIL Research Teams on a portfolio of DIL projects. This is a great opportunity to gain experience and take on responsibility in finance, accounting, sponsored research, and general operations in a non-profit research environment.
Responsibilities
Coordinates all post award activities for the assigned portfolio within the Development Innovation Lab (DIL).
Coordinates and executes active grant management activities, including preparation and submission of interim and final close-out financial reports and award modifications, amendments, no-cost extensions, re-budgeting, PI concurrence and carry-over requests.
Partners with University Research Administration (URA) to monitor post-award activities, such as timely submission of applications and financial reports; draft budget summaries, and requests for no-cost extensions; Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory (if any), invoice and contract preparation for procurement, grant closing process, and account closing.
Prepares summaries of grants and payroll effort allocations for Principal Investigators and research team, meets with them, and responds to their questions. Coordinates with other departments/units/divisions regarding multi-investigator grants. Serves as department contact for annual audits for their given portfolio.
Work collaboratively with DIL Researchers and DIL partners to develop spending plans for new projects, proposals, and other initiatives.
Take the steps needed, gathering information and ensuring grant compliance, to execute on the spending plan as outlined by the PI, Research Managers, or Research staff.
Support the Research Portfolio manager with proposal development by understanding sponsor formatting guidelines, preparing supporting documents, and collecting proposal elements.
Assist in maintaining compliance with grant rules and regulations (both University and Sponsor).
Responds to and researches accounts receivable/payable inquiries including payments to vendors and reimbursements to individuals with guidance and direction from others.
Coordinate providing guidance to research teams on how to meet project goals within compliance constraints.
Support coordination on grant audit requests.
Portfolio of responsibility may include federal grants.
Attends institutional and outside training classes that cover grant submissions, financial management, pre and post award topics, and computer training.
Meet consistently with Research Teams and Research Portfolio Managers to review account portfolios.
Maintains unit-wide costing allocation spreadsheet for each fiscal year and executes cost llocation updates within Workday.
Creates and executes journal entries to support correction of mis-posted items in the financial system.
Review and facilitate approving transactions within the university\'s financial and procurement systems as a project manager for grants and IADF\'s, assuring compliance with approved budgets and obtaining additional stakeholder input as needed.
Examine financial reports for consistency, accuracy, and compliance. At the direction of the Director of Finance and research teams, resolve errors and work collaboratively to prevent repeat occurrences.
With the Director of Finance, develop and maintain tools for tracking key financial data. Maintain project specific budgets, prepare forecasts with research teams, and assist in tracking expenses to budget with research managers across the organization.
Every month, review budget to actual financial reports and payroll allocations with the research teams and the Director of Finance, and conduct data entry to execute the team\'s spending plan.
Assists the Director of Finance in annual or monthly fiscal closing.
Draft financial reports.
Attends institutiona