Jobs for People with MS: National MS Society

Description:

The person will be supporting the team (110 team members) 75% of the time and will be personally supporting 4 executives 25% of the time.

• Provides administrative support to various members of assigned function department, including calendar management, meeting, travel coordination, processing of expense reports and invoices and various other administrative duties, all with a sense of urgency and confidentiality.

• Provides general office support for assigned function, including ensuring efficient and professional operation of office; exercising discretion and diplomacy at all times.

• Communicates in a highly professional manner with individuals at all levels in the organization, industry, and community. Prepare and handle confidential and personnel information with trust & discretion, interface appropriately with internal and external clients including high level executives.

• Helps ensure leaders are properly prepared and on time for all meetings, project deadlines and deliverables.

• Prepares or coordinates the preparation of correspondence including forms, reports, presentation materials, and other written communication as required for executive and business meetings, often under tight deadlines. Assists in drafting, proofing, and editing various communications.

• Successfully manages calendars and scheduling with tact and discretion for personal and work engagements. Creates meeting agendas, coordinate staff meetings including notes and prompts for agenda items; proactively updates recurring events.

• Acts as main point of contact for external and internal requests, including meeting and greeting when necessary.

• Coordinate all logistics for travel, events, meetings, and conferences, including Demand Science annual All-Team Meeting. Expediently completes expense reports.

• Manages the utilization and ordering of office supplies, including special requests.

• Identifies administrative continuous improvements and to develop tools to assist department staff in their effectiveness.

Skills:

Calendar management, Administrative support, Executive support, Outlook, Microsoft office, Calendaring, Administration, Administrative assistance, Microsoft, Executive administrative support, Travel management, Customer service, Executive administrative, Event coordination, Clerical, Executive assistance, Travel coordination, Schedule meetings, Expense management, Schedule appointments, Project management, Microsoft excel

Top Skills Details:

Calendar management,Administrative support,Executive support

Additional Skills & Qualifications:

• Demonstrated ability to produce quality, timely and accurate work under short time constraints.

• Excellent organizational, communication, and social skills with a keen attention to detail, ability to exercise initiative, work independently, and proactively follow-up.

• Ability to handle workload in a fast-paced and focused work environment and demonstrate a high degree of tact, discretion, flexibility, and diplomacy.

• Must be able to handle company confidential information and data requiring highest degree of attention to preserve confidentiality.

• Ability to anticipate needs and make decisions with minimal direction.

• Excellent interpersonal and customer service skills

• Strong attention to detail

• Time management, organization and prioritization abilities required, including the ability to manage multiple priorities with limited direction.

• Strong working knowledge of Microsoft Outlook, SharePoint, Word, Teams, and PowerPoint.

• Ability to learn new software programs with limited training.

• Must present a professional image.

Experience Level:

Intermediate Level

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.