Jobs for People with MS: National MS Society

Description:

BID/JOB ANNOUNCEMENT

Director of Administration I

CHICAGO DEPARTMENT of PUBLIC HEALTH

Bureau of Behavioral Health

Substance Use & Recovery Program

Number of Positions: 1

Starting Salary: $71,004

This position is open to the public and all current City employees covered under the City’s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled “Currently employed by the City of Chicago”

2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

WORKING WITH THE CHICAGO DEPARTMENT OF PUBLIC HEALTH

Mission: To work with communities and partners to create an equitable, safe, resilient and Healthy Chicago.

ROLE SUMMARY

Under general supervision, the class supervises staff in performing administrative functions for the Substance Use and Recovery office within the Behavioral Health Bureau; and performs related duties as required. The Substance Use and Recovery office oversees a portfolio of initiatives that invest in harm reduction, linkage to care, treatment and recovery services, systems coordination, and data monitoring to support people in Chicago with a substance use disorder and co-occurring mental health illnesses and their communities.

ESSENTIAL DUTIES

· Supervises staff dedicated to managing purchasing, accounts payable, human resources, timekeeping, payroll, finance, and budget preparation specifically tailored to the Substance Use and Recovery Team's needs.

· Develops and implements administrative procedures optimized for the support functions and office operations pertinent to the Substance Use and Recovery Team, ensuring streamlined efficiency.

· Oversees the meticulous maintenance of account records and the preparation of detailed financial and budgetary reports tailored to the expenditures related to substance use and recovery and co-occurring mental health programs / initiatives.

· Coordinates and monitors all procurement activities specifically related to substance use and recovery and co-occurring mental health programs, ensuring compliance with regulations, and oversees the processing of purchase requisitions for equipment, supplies, and services vital to the team's operations.

· Exercises oversight and approval for processing vouchers pertaining to payments to vendors and service providers delivering essential resources for substance use and recovery and co-occurring mental health efforts.

· Supervises the meticulous maintenance of manual and computerized timekeeping records and the preparation of payrolls specifically focused on personnel engaged in substance use and recovery and co-occurring mental health initiatives.

· Assumes the role of the department’s human resource officer, overseeing and administering personnel services specifically tailored to the Substance Use and Recovery Team, including employee selection, hiring, employment processing, training, staff development, maintenance of personnel records, and employee relations within this specialized context.

· Provides assistance to departmental managers in preparing the Substance Use and Recovery Team's annual personnel and operating budgets, ensuring resources are allocated appropriately to address the unique challenges and needs of the team.

· Establishes tailored work standards and conducts evaluations of staff performance within the context of substance use and recovery and co-occurring mental health initiatives.

· Acts as a liaison with other City departments specifically regarding personnel, purchasing, and budgetary matters relevant to the Substance Use and Recovery Team.

· Prepares comprehensive reports specifically focused on the Substance Use and Recovery Team's work activities, highlighting progress, challenges, and recommendations for improvement within this specialized field.

Location: 111 W. Washington St., Chicago, IL 60602 and/or

1920 S. Western Ave., Chicago, IL 60608

Days: Monday - Friday

Hours: 8:30 AM – 4:30 PM

Qualifications:

MINIMUM QUALIFICATIONS

Education, Training, and Experience

• Graduation from an accredited college or university with a Bachelor's degree in Business or Public Administration or directly related field, plus three years of budgetary, human resource or office administration experience of which one year is in a supervisory role related to the responsibilities of the position , or an equivalent combination of education, training and experience.

KNOWLEDGE, SKILLS, ABILITIES, AND OTHER WORK REQUIREMENTS

Comprehensive knowledge of:

• Applicable City departments and departmental services, programs, and resources

• Program planning and administration

• Project management principles

Advanced knowledge of:

• Applicable computer software packages

• Budget preparation and planning

• Management and supervisory methods, practices, and procedures

• Knowledge of applicable City and department policies, procedures, rules, and regulations

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor

Applications for this position will be accepted until 11:59pm CDT on 07/12/2024