Job Information
City of Chicago ADMINISTRATIVE ASST III in Chicago, Illinois
Description:
BID/JOB ANNOUNCEMENT
Administrative Assistant III, B12 - $58,956.00
Chicago Department of Aviation
I.D. Badging Division
Number of Positions: Three (3) - (Additional vacancies possible pending budget approval)
This position is open to the public and all current city employees covered under the City’s Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.
BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND
1. Check the box on your profile titled “Currently employed by the City of Chicago”
2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)
3. Select your correct bargaining unit
FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION
Under general supervision, the class performs administrative and office management support functions for a city manager or supervises clerical and administrative office operations; and performs related duties as required.
ESSENTIAL DUTIES:
· Company Registration, set up, adding of signatory, maintenance customized report, and processing vehicle permits.
· Processing citation hearing and processing access code requests.
· Accepts and process payments for Airfield Citations.
· Take receipts of and deactivate returned ID Badges daily.
· Accept/ process payments for ID Badge replacement.
· Be available to work overtime as assigned by supervisor.
· Take fingerprints of ID Badge applicants.
· Take photo of ID Badge applicants.
· Confirm applicant identity and right to live and work in the United States per I-9 Acceptable Documents.
· Organize Revenue documentation and store in a safe daily.
· Screen ID badge applications for required information and signatories.
· Training AA2 Badging staff and performing other duties as assigned.
Additional duties may be required for this position.
CHICAGO DEPARTMENT OF AVIATION
Location: O’Hare and Midway International Airports
Division: Finance Division and I.D. Badging Division
Days Off: Saturday and Sunday
Shift: Monday-Friday
Hours: 7:00 A.M. - 3:00 P.M., 8:00 A.M. – 4:00 P.M. and 9:00 A.M. – 5:00 P.M.
THIS POSITION IS IN THE CAREER SERVICE
Qualifications:
MINIMUM QUALIFICATIONS: Three years of progressively responsible administrative or secretarial experience, or an equivalent combination of training and experience.
NOTE: A valid State of Illinois driver’s license is required.
NOTE: The candidates selected for hire must pass an airport background check and a Security Threat
Assessment.
SELECTION REQUIREMENTS: This position requires applicants to successfully Pass a skills assessment test IN ORDER TO BE interviewed. Test results will be sent out by the Department of Human Resources after test results have been analyzed and compiled. The interviewed candidate(s) who possess the qualifications best suited to fulfill the responsibilities of the position will be selected.
Preference will be given to candidates possessing the following:
Previous experience processing documents.
Previous experience providing customer service over the phone.
Previous experience providing customer service face to face.
Proficiency in MS Word.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.
City of Chicago
Brandon Johnson, Mayor
Applications for this position will be accepted until 11:59 pm CDT on June 17, 2024.