Job Information
COLLEGE OF CHARLESTON Administrative Assistant in Charleston, South Carolina
Administrative Assistant
Posting Details
POSTING INFORMATION
Internal Title
Administrative Assistant
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
5
Department
Music
Job Purpose
Administrative Assistant coordinates and oversees Department of Music's budgetary and logistical functions, including: Manages state, foundation, and 32 accounts. Manages contracts, housing, and travel for guest artists and faculty. Manages scheduling of auditions for and disbursement of music scholarships. Coordinates communication with the public including prospective students, parents, arts organizations, and the media.
Assists the Chair and Assistant Chair in building the course schedule and managing student registration processes. Maintains departmental websites and social media accounts, and assists in creating promotional materials advertising concerts and other events.
Serves as the public-facing point of contact for students, faculty, and community members in the Department Office. Monitors and orders as necessary office supplies, and coordinates with Building Manager as needed to address maintenance needs.
Minimum Requirements
A bachelor's degree and administrative/professional work experience is required. Administrative experience in an arts organization and/or higher education are strongly preferred. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Excellent organizational skills and verbal and written communication skills are required.
Ability to exercise good judgment and discretion in applying and interpreting College and departmental policies and procedures, and managing confidential student and faculty documents.
Knowledge of, or demonstrated ability to learn, budget procedures, campus policies, relevant software (MS Office suite) and database systems (Banner, Cognos) is required.
Additional Comments Regarding Position
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online
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