Job Information
ITW Financial Controller & Office Manager, Spain in Cerdanyola del Vallès, Spain
Instron is a global organization that designs, manufactures, sells and services materials testing applications and its leadership in the marketplace is continually expanding. You will find that our established strength, commitment to our core values and team focus provides an engaging work environment and offers exceptional opportunities for personal and career development.
Responsible for the full range of accounting and office management activities for Instron Spain. This will include the preparation of accounts under Spanish GAAP for this division and assistance with the local tax and statutory requirements for the legal entity. They will also ensure that all local and corporate policy requirements are met.
They will provide key financial and admin support to the local Sales and Service functions and interact successfully with UK and US based management as required.
This role has one Assistant Accountant as a direct report.
1. Mainten ance of General Ledger to Trial Balance:
All inherent bookkeeping activities, including but not limited to:
Accounts Payable
Processing of local supplier invoices and Intercompany Purchases, including disbursements
Reconciliation of Agents’ Commissions
Quarterly processing of intercompany Royalties
Accounts Receivable
Entry of invoices in both local accounting systems and the Government portal. Electronic invoicing for Public Entities as required
Bad debt management, including credit collection of past due receivables
Intercompany invoicing as required
Monthly Reporting
Preparation of the monthly reporting package, including accruals, prepayments and month-end journals for EU based HQ.
Monthly FRIDA reporting of Actuals and Selected Data, with Balance Sheet submissions on a quarterly basis.
Monthly Intercompany Inventory Report
Monthly Conversion Costs Report
Maintenance of Service Parts Inventory
Reconcile monthly Shipments report and analyze variances to expected margins
Other Reporting and Tax
Annual Statutory accounts including reconciliation to management accounts and FRIDA Bridge.
Preparation of Audit information (Internal and External).
Assist with local tax returns, including VAT, and related payments
Intrastat submissions
Maintain up to date Tax Clearance Certificates
Planning / forecasting, including related FRIDA submissions.
Reports for Country Controller (Suppliers and Tax Information or any required information)
Information reports of Plastic Tax, Envelopes tax and CBAM
Cash and Banks
Regular bank reconciliations
Tender submissions and Bank Guarantee preparation
Fixed Asset
Maintenance of Fixed Asset Register and physical checks
Capex preparation and conservation according to ITW policy
Payroll & Benefits Administration
Weekly processing of employee expenses using Concur and administration of company credit card scheme.
Monthly Payroll processing via bureau
Quarterly salary submission for Life Insurance
Management of company car lease programme
Maintain worked hours records by employee
Control of staff advanced payments
Maintain Working Control System
Maintain annual medical certificates
Mobile phones management and SIMs and control of their spend
Any other ad-hoc HR requirements
Monthly meetings with HR representatives for ITW España, S.L to align Equality program, LGTBIQ+ and other reports.
Provide for the annual report of employees current data (salary, studies, schedule, etc…) for the Country controller.
2. Office Management and General Administration to include:
Management and negotiations of utilities contracts
Maintenance of the office facility including arranging for any repairs as necessary
Ensure office IT systems working correctly and liaise with Instron IT when required
Control of GDPR as Data Protection Officer
Preparation and Maintenance of the Model of Detection and Prevention of Crime in Spain. (Yearly)
Any other activities inherent to the responsibilities of an Officer Manager
Educated to degree standard or equivalent in Business and Finance - Preferable
Other Finance related qualifications would be desirable
KEY COMPETENCIES
The ability to work in an international context, understanding the requirements of both local Spanish and wider corporate compliance requirements.
A willingness to work with a variety of stakeholders, successfully managing their expectations and requirements.
Experience of working under both Spanish and US GAAP environments.
An ability to work independently.
Fluency in both spoken and written English
Able to prioritise and multi-task
Strong team player
Detail oriented with keen eye for improvement
Excellent communication skills; verbal and written
Flexible, resilient and demonstration of a positive, 'can do' attitude
Champion of the Instron and ITW culture
Strong interpersonal skills and confidence to work at various levels of the organisation
Travel may be required to our European offices on an ad-hoc basis.
This is an opportunity to join a successful team where you can make a significant impact. Enjoy a competitive compensation and benefits package.
To apply, please submit your CV with a covering letter (both in English) stating your interest and suitability for the role.
Instron is an equal opportunities employer.
ITW is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
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