Jobs for People with MS: National MS Society

General Description

Greet visitors. Handle or properly route incoming phone calls. Provide general administrative support.

duties and responsibilities

General

• Answer telephone, screen, and direct calls.
• Monitor entry into the building - opening doors for visitors, having them sign the guest book, issuing ID cards when they arrive at reception.
• Sort and distribute mail.
• Responsible for postage machine. Stamp outgoing mail and manage the funds on the machine.
• General administrative and clerical support for multiple departments.
• Owner of the shared calendar to book the Executive Conference Room.
• Maintain and order office and coffee supplies.
• Maintain and order letterhead.
• Order lunch, catering and other misc. support as requested.
• Other duties as assigned.

Charter

• Reconcile charter credit card monthly.

Flight Operations

• Coordinate with flight crew and reconcile trip summaries received with Flight Department schedule. Advise corrections, as necessary.
• Enter trip summary data into Flight Ops software.
• Print out trip summaries, pair with weight and balance forms, provide to Director Ops or Asst Director Ops for signature approval.
• File trip summary reports as required.
• File weight and balance for 30 days, then can be shredded.
• Print out Flight and Duty report monthly for Flight Department (Angela)
• Track DOI trips and prepare monthly report by 5th of following month.

skills, competencies, education, certification, and/or licensure requirements

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