Job Information
Harvard University Staff Assistant (Bilingual) in Cambridge, Massachusetts
67932BRAuto req ID:67932BRJob Code:403027 Staff Assistant II-Specialist Department Office Location:USA - MA - Cambridge Business Title:Staff Assistant (Bilingual)Sub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :052Time Status:Part-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:
Minimum of 2 years of experience. Education beyond high school may count towards experience. Bilingual with fluency in English and Spanish, (Portuguese a plus).
Additional Qualifications and Skills:
We are looking for people who have:
Prior phone and in-person support experience.
Interest in and experience working with low-income and diverse communities.
Advanced Microsoft Office skills and effective writing, editing, and proofreading skills.
Effective interpersonal and communication skills (written and verbal).
Ability to take initiative and responsibility for tasks, processes or projects.
Enthusiasm about being part of a team that provides support to students and staff.
Organization, the ability to prioritize, and attention to detail.
Additional Information:
We regret that Harvard Law School is unable to provide visa sponsorship for staff positions.
All offers are made by HLS Human Resources.
Department:Harvard Legal Aid Bureau (HLAB)Pre-Employment Screening:Identity Schedule:20hrs/week, 8:45am-12:45pm M-FJob Function:Faculty & Student Services, General AdministrationPosition Description:
As a Staff Assistant, you will:
Answer and transfer calls to appropriate contacts, provide an initial screening to callers eligible for our services, and refer callers seeking services outside of our practice areas to appropriate legal or social services agencies.
Greet and attend to walk-ins, guests, and visitors and direct them as appropriate.
Check and manage the general and Spanish-language voicemail messages daily and follow-up with referral/information when appropriate.
Assist the Program Administrator with scheduling and tracking requests for interpretations and translations. Interpret for Spanish-speaking clients or potential clients during case-related phone calls, meetings, or intake interviews. Translate documents in English to Spanish and Spanish to English and edit Spanish language documents written by students.
Perform a variety of financial transactions including processing payments and invoices, reimbursements, producing financial reports for budget monitoring, and assisting in monthly reconciliation of bank accounts.
Assist the members of the student Board of Directors with administrative tasks as needed (i.e. updating alumni contact sheets and distribution lists, data entry in case management software).
Assist with other administrative duties including organizing documents and record keeping, faxes, printing room schedules, handling incoming/outgoing mail, order and maintain office supplies, and support tasks related to the summer and fall orientation sessions.
Attend staff meetings and student orientation sessions when able to and appropriate for training and community building.
School/Unit:Harvard Law School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:
The Harvard Legal Aid Bureau (HLAB) is a student-run civil legal aid organization committed to providing free representation to low-income and marginalized communities in the Greater Boston area. HLAB is seeking a part-time (20 hours per week, 0.57 FTE) bilingual staff assistant who will serve as receptionist, interpret phone calls and meetings, translate legal documents and provide administrative support to students and staff.
Commitment to Equity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-WK1Work Format Details:While the position is based on site in Cambridge, MA, this role has the opportunity for a hybrid work arrangement (4 days on site and 1 day remote), subject to business need and manager review/approval. About Us:Be a part of excellence and leadership in legal education and scholarship at Harvard Law School. We are a community of talented people from diverse backgrounds, lived experiences, and perspectives, dedicated to advancing the cause of justice all over the world. We value our differences and our diversity as a source of strength. We are committed to developing and inspiring our students and our workforce. Whoever you are, whatever you do, however you do it, Harvard Law School (https://hls.harvard.edu/) is a place where you can thrive.