Job Information
Bureau Vertias North America Administrative Assistant in California
Key Responsibilities:
License and Insurance Management:
Maintain all business licenses and current insurance information for ongoing contracts and various jurisdictions.
Obtain new business licenses when needed.
Generate new insurance certificates when needed.
Housing and Community Development (HCD) Program Management:
Certify new inspectors and coordinate inspections.
Handle accurate record maintenance for work with the state agency.
New Hire Assistance:
- Assist new hires with personal protective equipment (PPE), and system setup Ipad, surface pro, etc.
Employee Time Management:
- Enter work hours and process time card corrections for over 50 employees.
Invoice Processing:
Process invoices for independent contractors and sub consultants.
Process invoices for vendors.
Contract and Vendor Documentation:
- Gather all necessary documentation to set up new contracts and vendors.
Administrative Support:
Answer the phones and check the mail.
Scan email checks to appropriate parties then mail checks for 3rd party project that are sent to the office to the lock box.
Maintain supplies through Staples and order business cards for employees.
Maintain shipping supplies and create FedEx labels when needed.